Accounts Receivable

Job Type

Full-time

Description

Summary –

The Accounts Receivable Specialist will assist the Controller and Staff Accountant in performing core accounting functions and ensuring strict adherence to internal administrative controls. This position plays a critical role in managing the company’s accounts receivable operations, including the collection of outstanding balances from both independent and chain retailers. The ideal candidate will be detail-oriented, organized, and capable of supporting general administrative accounting tasks in a collaborative team environment.

Primary Responsibilities –

Accounts Receivable & Collections:

· Plan and execute account collections across all customer accounts.

· Monitor monthly receivables and generate timely account statements.

· Establish and maintain strong relationships with independent and chain retailers to support timely collection efforts.

· Prepare receivable and collection reports for management review.

· Report slow-paying accounts and potential bad debt to the Controller.

· Ensure compliance with all internal accounting controls and regulatory reporting requirements.

· Administrative Support & Compliance

· Assist with the submission of weekly payroll deduction data.

· Prepare compliance documents and complete benefits-related paperwork.

· Maintain organized and up-to-date employee files.

· Support monthly accounting tasks and team initiatives as assigned.

· Technology & Process Improvement

· Utilize accounting software and Microsoft Office tools effectively.

· Support IT-related functions in accounting processes (e.g., software navigation, digital file management, system troubleshooting).

Requirements

Qualifications –

Education:

· High school diploma or equivalent required.

Experience:

· Minimum 1 year of billing and collections experience preferred.

· Experience working with chain retailer collections is highly desirable.

· Technology Aptitude:

o Strong proficiency with standard accounting software and Microsoft Office Suite.

o Familiarity with computer hardware, VOIP systems, and handheld devices is a plus.

Skills & Attributes:

· Excellent communication and interpersonal skills.

· Friendly demeanor and a positive, team-oriented attitude.

· Strong organizational and analytical abilities.

· Ability to remain stationary for extended periods and perform general office tasks.

· Must be able to lift and move light office supplies (e.g., a box of paper).

Compensation & Benefits –

· Weekly salary pay.

· Comprehensive healthcare coverage

· Profit sharing, 401(k), and 401(k) matching

· Paid vacation and emergency days

· Tuition reimbursement program

Reports To: Controller: Accounting/Administration

Note: This job description is subject to change at any time and does not restrict management’s right to assign or reassign duties and responsibilities as necessary.