AIRPORT ADMINISTRATIVE ASSISTANT II
- Serve as the first point of contact for the department by professionally assisting walk-in customers and handling incoming telephone calls in coordination with other administrative staff.
- Act as the department's credit card proxy, including scanning all receipts and submitting them to the appropriate supervisor for approval.
- Distribute monthly invoices via mail or email in a timely manner.
- Maintain and update both electronic and manual filing systems to ensure quick retrieval of departmental records.
- Organize and prioritize high volumes of documents, information, and communications.
- Support the Airport Strategy and Administrative Manager in maintaining lease agreement accuracy and updates.
- Administer the Uniform Contract by tracking inventory, managing employee uniform requests, and maintaining vendor communication.
- Maintain ledger sheets and issue collection notices for outstanding invoices.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist managers in scheduling interviews for potential new employees.
- Complete and submit daily Parking Report coversheets to Accounting via email.
- Order and manage office supplies and departmental resources, including items required for special projects.
- Maintain the PFC and CFC ledgers for reconciliation with the Accounting Department.
- Schedule and manage all conference room rentals and usage.
- Prepare and send outgoing departmental mail.
- Assist with supplier invoice processing, including data entry and filing.
- Prepare and distribute routine monthly reports via email. MINIMUM REQUIREMENTS Position requires a high school diploma or equivalent, with a minimum of two (2) years of administrative or bookkeeping experience. Must be proficient in Microsoft Office suite. Must successfully pass a TSA-mandated 10-year background check to obtain and maintain airport security badge clearance. KNOWLEDGE, SKILLS, AND ABILITIES
- Excellent oral and written communications, organizational, and interpersonal skills.
- Ability to use standard office equipment such as computers, multifunction printers, and multiline phone systems.
- Typing speed of at least 40 words per minute is preferred, with demonstrated proficiency in spelling, grammar, and written communication.
- Skill in using software including Microsoft Office
- Strong interpersonal skills with the ability to maintain effective and professional relationships with coworkers, vendors, and the public.
- Ability to always exercise mental alertness, sound judgment under pressure, and in an emergency.
- Ability to understand and manage complex or sensitive situations with discretion and sound judgment.
About Us
Start your career with the City of Amarillo today! We are committed to providing the highest quality services to our community, and we believe that starts with our team. As a city, we are dedicated to supporting our employees and providing opportunities for growth and development. Our mission is to create a safe, prosperous, and thriving community, and we know that starts with attracting and retaining the best talent. We are proud of our city and the work we do, and we are excited to welcome you to explore career opportunities with us.Recommended Jobs
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