Executive Assistant

Job ID#: 34697

Executive Assistant
Direct Hire; up to 100K + bonuses (big earning potential)
Downtown Houston – full in office

Duties:

Interact across stakeholders at all levels, demonstrating proactive approach and execute a wide range of complex and confidential administrative, personal, and operational tasks
Manage complex calendar and schedule for CEO and VP of HR
Schedule meetings and appointments; act as ‘gatekeeper’; greet visitors
Prioritize, plan, coordinate, and oversee logistics (AV, hotel, flights, catering, etc.) for on-/off-site meetings
Assist CEO and MDs with communication, file management, invoice management/tracking, creating and updating forms, filing agreements, and creating spreadsheets/PowerPoint presentations
Maintain office supplies/business cards; coordinate resolution of IT and tech issues
Maintain strict confidentiality and discretion of highly sensitive, personal, and financial matters
Interface with external customers, business partners and prospects; act as liaison and face of CEO
Book travel arrangements, create itineraries, and support expense reporting process
Prepare management reports

Qualifications:

College degree A MUST; Notary Public designation preferred
10+ years of executive-level office experience; outstanding administrative/organizational skills
Advanced Word, Excel, PowerPoint, and Outlook and Adobe; SAP or iManage preferred
Professionalism, flexibility, discretion, judgment, diplomacy, and tact
Highly resourceful with strong emotional intelligence, self-motivation, and strong analytical skills
Maintain composure and handle complex problems in stressful conditions
Collaborative approach, team spirit, and positive demeanor
Highly strategic, facilitative, focused, and flexible; willing to play an active, behind-the-scenes role; communication excellence – written and verbal
Lifelong learner and commitment to continuing education, networking, and enhancing tech skills

Other Info:

Fully, in-office position
Thriving, privately held company with beautiful downtown offices
This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings
Exemplary benefits package

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