Bookkeeper Part-Time

Description

BOOKKEEPER / OFFICE ASSISTANT

FLSA Status : Part-time /Non-Exempt (Hourly)

Schedule: 3 days per week, preferably Tuesday-Wednesday-Thursday. Approximately 25 hours per week. 

Reports to : Pastor and Business Manager

*Benefits may include:

Paid Holidays/Holy Days

Benefits may vary based on employment status and location.

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping and accounting and preparing various reports when assigned. Works closely with and assists the Parish Business Manager with various financial matters of the Parish. In addition to bookkeeping duties, this employee will be assigned to assist in general office administrative duties assisting the Parish secretary. These duties include answering telephones, assisting visitors to the Parish office, and other duties as requested and assigned. Bookkeeping duties will be the primary responsibility for this employee.

ESSENTIAL FUNCTIONS  

Accounting/Bookkeeping 

• Provides Bookkeeping and some Payroll support for the Parish. 
• Writes checks and maintains parish checking account; reconciles all Parish bank accounts with bank statements, reviews documentation for reimbursement of expenses personally paid by staff, parishioners and others. Confirms receipts support the amount requested then submits the reimbursement requests to the Business Manager for approval for payment. 
• Maintains accounts payable/receivable, payroll, deposit and financial records.
• Posts deposits of contributions, donations, and other receipts in accounting system. 
• Prepares change boxes for special activities and accounts for monies.
• Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports. 
• Maintains and reconciles other accounts and Parish financial data as assigned. 
• Responds to inquiries concerning account matters; along with the Business Manager may meet with auditors and Archdiocese Business Office representatives as necessary to provide records, information, and explanations of transactions.
• Assists the Business Manager with preparing the annual financial budget and reports for Pastor and Finance Committee approval. May be required to attend Finance Council meetings if needed.
• Monitors budget to actual performance.
• Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
• Helps to coordinate and prepare annual end-of-year parishioner donor financial reports and letter. 
• Oversees electronic giving from multiple payment sources (credit card, online programs payment apps, ACH, in pew, etc.) and other miscellaneous bank deposits assuring all payments are credited to the correct parish fund or ministry by assigning the appropriate general ledger code/account, and provides documentation of same on a spreadsheet as back-up for financial files. On a monthly basis manually processes non-automatic electronic deposits for some payment apps.
• Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
• Attends Finance council meetings as requested. 
• Preparation and reconciliation of monthly organization financial reports.
• In cooperation with Pastor, Finance council and Business Manager, develop & administer policies and procedures concerning the use of the parish properties & facilities. 

Human Resources Duties

• Assists and trains new employees in the use of the Paylocity Payroll System. 
• Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.
• Other duties as assigned.

Other Requirements

• Assists other office personnel in completing duties as needed. 
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned. 
• Ability to establish and maintain effective working relationships. 
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills. 
• Ability to work in fast-paced environment and balance dual-role duties as described herein.
• Always maintains confidentiality.
• Supports and upholds the philosophy of Catholicism and the mission of the parish. 
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.

Minimum Qualifications:

• Minimum 3-5 years previous accounting experience.
• Knowledge of General Accepted Accounting Principles (GAAP).
• Previous experience with accounts payable A/P, accounts receivable A/R, general ledger, payroll, and bank/benefit reconciliations. 
• Ability to compute rate, ratio, and percent and to draw and interpret graphs. 
• Proven experience with accounting software such as QuickBooks or other similar software.
• Intermediate level of proficiency with MS Office (Word, Excel, PowerPoint, Outlook)

Physical Demands:

• Office job at parish
• Must be able to remain in a stationery position 80% of the time. 
• Operates a computer and other office machineries such as copy machine, fax/printer.
• Occasional lifting 10-20 pounds. 
• Physical use of telephone.

Preferred Qualifications:

• Experience with Parish accounting and payroll systems
• While not required, bilingual in Spanish and English would be beneficial. 

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.