Catering Coordinator

Will Rogers Memorial Center (Fort Worth, TX)

Position: Catering Coordinator - Full Time/Non-Exempt

Reports to: Catering Director

Job Summary:

The Catering Coordinator is responsible for supporting all aspects of the catering department at the resort. This includes assisting the catering team with the day-to-day operations and ensuring that all events are executed to the highest standards.

Primary Job Duties:

• Main point of contact for catering events as assigned by leadership
• Provides clerical support including creating, updating, and closing banquet event orders (BEO)
• Ensures that appropriate sales materials are always available, including specialty signage, drink tickets, menu cards
• Attend walkthroughs and participate in planning calls for assigned events
• Assist event clients with menu and service planning
• Send out banquet event orders (BEO) - external and internally
• Manages multiple projects concurrently
• Provides assistance and supervision of catering department to ensure all catering services exceed guest expectations
• Manages the distribution of all event information to key stakeholders
• Fosters strong relationships with Client Team and CCC Operations Team at all times
• Processes invoices on a timely basis
• Promotes a positive work environment, maximizing productivity and morale
• Communicates all event bookings regularly and efficiently
• Enter consumption post-event and send final Event Order to the Catering Director prior to the client
• Supervisory catering duties as assigned for events
• Assisting with and/or scheduling event staff
• Completes projects in a timely and professional manner
• Other duties as assigned.

Qualifications/Requirements:

• Effective communication skills across a diverse population of employees, clients, partners, etc.
• Ability to multi-task and troubleshoot in a high stress, fast-paced, live production work environment
• Must be at least 21 years old
• Must have a valid TEAM or TIP certification card and a valid County Food Handler Card on file with CCC
• Must have a High School Diploma or equivalent
• Must complete all pre-employment forms, and successfully pass a background check
• Must be able to work with a group as well as independently
• Preferred prior experience as catering sales, catering operations, and administrative knowledge
• Preferred bartending experience
• Experience with Microsoft Office Programs, Triple Seat and/or other catering software preferred
• Ability to work non-traditional hours including nights, weekends, and holidays
• Ability to work in extreme temperature fluctuations and around excessive noise