Facilities Coordinator 5

Job Description

Job Description

We are looking for a detail-oriented Facilities Coordinator 5 to support day-to-day workplace operations across sites in Austin, Texas. This is a Contract position with the potential to convert based on business needs, and it is well suited for someone who can balance administrative coordination with hands-on facilities support. The role focuses on keeping office services running smoothly, partnering with vendors and internal teams, and responding quickly to operational needs in a fast-paced environment.

Responsibilities:
• Coordinate daily facilities activities across assigned office locations, helping maintain safe, organized, and efficient workplace operations.
• Serve as a central point of contact for employees, visitors, service providers, and building support teams regarding site-related needs and requests.
• Schedule maintenance work, track completion of service activities, and follow up to reduce disruption to business operations.
• Support meeting and conference logistics, including room coordination, workplace setups, and general office readiness.
• Manage facility-related purchasing tasks such as creating purchase orders, assisting with bid requests, and supporting service agreement administration.
• Maintain accurate records for site operations, vendor activity, workplace updates, and other facilities documentation.
• Assist with accounts payable and receivable processes, budget tracking, and reporting support tied to facility operations.
• Partner with facilities leaders and technical building staff on small projects, site walks, and routine operational planning.
• Help coordinate equipment, supply, and workplace logistics, including additional operational support duties as needed.
• Complete required onboarding and compliance-related administrative steps, including background screening coordination and contractor documentation processing.• At least 2 years of experience in a facilities coordination role, with stronger exposure to facilities operations than property management.
• Proficiency with Microsoft Office applications for communication, scheduling, documentation, and reporting.
• Strong organizational skills with the ability to manage multiple priorities and respond with urgency.
• Clear customer service and communication skills when working with employees, vendors, and visitors.
• Experience handling documentation, purchase orders, invoices, or other administrative processes related to office or facility support.
• Ability to travel between more than one local worksite during the same day, as needed.
• Comfortable working independently while also collaborating with facilities managers, engineers, and cross-functional teams.
• Ability to complete onboarding requirements in accordance with client and vendor processes.