Administrative Assistant

Administrative Assistant
Dallas, TX I Full-time
Impact Bridge Consulting, on behalf of a venture-backed healthcare technology client​​​​​​​
Reports to Co-Founder/CTO

Why this role exists

Our client is hiring an Administrative Assistant to support the Co-founder/CTO with day-to-day coordination, organization, and follow-through as the company grows.

The business is moving quickly. Customers are active. Product is evolving. The co-founder’s ’s attention is stretched across meetings, decisions, hiring, and client conversations.

This role exists to provide strong administrative and organizational support, ensuring priorities stay organized, meetings run smoothly, and follow-ups are tracked consistently.

If you are highly organized, proactive, and enjoy keeping leaders focused and prepared, this will feel like a great fit.

What You’ll Own:

Administrative support

• Manage and optimize the co-founder’s calendar, scheduling meetings and resolving conflicts.
• Manage the co-founder’s email
• Prepare agendas, take notes, and track action items from meetings.
• Coordinate travel, logistics, and scheduling for internal and external meetings.
• Organize documents, materials, and communications to ensure the co-founder is prepared.
  
  

Backlog tracking + follow-up coordination

• Maintain a running list of open items, decisions, and follow-ups.
• Send reminders and ensure tasks are tracked and documented.
• Help organize priorities so important items don’t get lost.
• Assist with organizing weekly leadership meetings and documenting outcomes.
  
  

Communication + coordination support

• Draft and edit emails and communications as needed.
• Prepare simple briefing materials for key meetings.
• Support coordination between teams when scheduling or follow-ups are required.
• Maintain professional and timely communication with internal and external stakeholders.
  
  

What success looks like in your first 90 days

• The co-founder’’s calendar runs smoothly with minimal scheduling conflicts.
• Meetings are organized, notes are documented, and follow-ups are tracked.
• The co-founder’s experiences improved organization and reduced administrative burden.
• Action items from leadership meetings are consistently documented and visible.
  
  

The profile that tends to win here

• You are highly organized and detail-oriented.
• You are proactive and anticipate needs before being asked.
• You communicate clearly and professionally.
• You are comfortable managing multiple priorities.
• You stay calm and composed in fast-paced environments.

Qualifications

• 2–4 years of experience as an Administrative Assistant, Personal Assistant or similar support role.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Comfortable working in a startup or fast-moving environment.
  
  

Compensation + benefits

• Competitive base salary
• Performance bonus opportunity
• Health, dental, and vision insurance
• Direct exposure to executive leadership in a growing healthcare technology company