Administrative Assistant
Administrative Assistant
Dallas, TX I Full-time
Impact Bridge Consulting, on behalf of a venture-backed healthcare technology client
Reports to Co-Founder/CTO
Why this role exists
Our client is hiring an Administrative Assistant to support the Co-founder/CTO with day-to-day coordination, organization, and follow-through as the company grows.
The business is moving quickly. Customers are active. Product is evolving. The co-founder’s ’s attention is stretched across meetings, decisions, hiring, and client conversations.
This role exists to provide strong administrative and organizational support, ensuring priorities stay organized, meetings run smoothly, and follow-ups are tracked consistently.
If you are highly organized, proactive, and enjoy keeping leaders focused and prepared, this will feel like a great fit.
What You’ll Own:
Administrative support
- Manage and optimize the co-founder’s calendar, scheduling meetings and resolving conflicts.
- Manage the co-founder’s email
- Prepare agendas, take notes, and track action items from meetings.
- Coordinate travel, logistics, and scheduling for internal and external meetings.
- Organize documents, materials, and communications to ensure the co-founder is prepared.
Backlog tracking + follow-up coordination
- Maintain a running list of open items, decisions, and follow-ups.
- Send reminders and ensure tasks are tracked and documented.
- Help organize priorities so important items don’t get lost.
- Assist with organizing weekly leadership meetings and documenting outcomes.
Communication + coordination support
- Draft and edit emails and communications as needed.
- Prepare simple briefing materials for key meetings.
- Support coordination between teams when scheduling or follow-ups are required.
- Maintain professional and timely communication with internal and external stakeholders.
What success looks like in your first 90 days
- The co-founder’’s calendar runs smoothly with minimal scheduling conflicts.
- Meetings are organized, notes are documented, and follow-ups are tracked.
- The co-founder’s experiences improved organization and reduced administrative burden.
- Action items from leadership meetings are consistently documented and visible.
The profile that tends to win here
- You are highly organized and detail-oriented.
- You are proactive and anticipate needs before being asked.
- You communicate clearly and professionally.
- You are comfortable managing multiple priorities.
- You stay calm and composed in fast-paced environments.
Qualifications
- 2–4 years of experience as an Administrative Assistant, Personal Assistant or similar support role.
- Strong calendar management and scheduling experience.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Comfortable working in a startup or fast-moving environment.
Compensation + benefits
- Competitive base salary
- Performance bonus opportunity
- Health, dental, and vision insurance
- Direct exposure to executive leadership in a growing healthcare technology company
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