Administrative Assistant

Impact Bridge Consulting
Dallas, TX

Administrative Assistant
Dallas, TX I Full-time
Impact Bridge Consulting, on behalf of a venture-backed healthcare technology client​​​​​​​
Reports to Co-Founder/CTO

Why this role exists

Our client is hiring an Administrative Assistant to support the Co-founder/CTO with day-to-day coordination, organization, and follow-through as the company grows.

The business is moving quickly. Customers are active. Product is evolving. The co-founder’s ’s attention is stretched across meetings, decisions, hiring, and client conversations.

This role exists to provide strong administrative and organizational support, ensuring priorities stay organized, meetings run smoothly, and follow-ups are tracked consistently.

If you are highly organized, proactive, and enjoy keeping leaders focused and prepared, this will feel like a great fit.

What You’ll Own:

Administrative support

  • Manage and optimize the co-founder’s calendar, scheduling meetings and resolving conflicts.
  • Manage the co-founder’s email
  • Prepare agendas, take notes, and track action items from meetings.
  • Coordinate travel, logistics, and scheduling for internal and external meetings.
  • Organize documents, materials, and communications to ensure the co-founder is prepared.

Backlog tracking + follow-up coordination

  • Maintain a running list of open items, decisions, and follow-ups.
  • Send reminders and ensure tasks are tracked and documented.
  • Help organize priorities so important items don’t get lost.
  • Assist with organizing weekly leadership meetings and documenting outcomes.

Communication + coordination support

  • Draft and edit emails and communications as needed.
  • Prepare simple briefing materials for key meetings.
  • Support coordination between teams when scheduling or follow-ups are required.
  • Maintain professional and timely communication with internal and external stakeholders.

What success looks like in your first 90 days

  • The co-founder’’s calendar runs smoothly with minimal scheduling conflicts.
  • Meetings are organized, notes are documented, and follow-ups are tracked.
  • The co-founder’s experiences improved organization and reduced administrative burden.
  • Action items from leadership meetings are consistently documented and visible.

The profile that tends to win here

  • You are highly organized and detail-oriented.
  • You are proactive and anticipate needs before being asked.
  • You communicate clearly and professionally.
  • You are comfortable managing multiple priorities.
  • You stay calm and composed in fast-paced environments.

Qualifications

  • 2–4 years of experience as an Administrative Assistant, Personal Assistant or similar support role.
  • Strong calendar management and scheduling experience.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Comfortable working in a startup or fast-moving environment.

Compensation + benefits

  • Competitive base salary
  • Performance bonus opportunity
  • Health, dental, and vision insurance
  • Direct exposure to executive leadership in a growing healthcare technology company
Posted 2026-04-24

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