Clerk - LPAC Multilingual Programs

Position Type

Secretarial and Clerical/Clerk - LPAC - BIL - ESL

Date Posted

5/20/2025

Location

Educational Services Div Complex

Additional Information: Show/Hide

Job Title: Clerk - LPAC Multilingual Programs Wage/Hour Status: Nonexempt

Reports to: Director Multilingual Programs Pay Grade: AS 4 / 187 Days

Dept./School: Educational Services Division Date Revised: May 16, 2025

Primary Purpose

Facilitate the Multilingual Programs department Language Proficiency Assessment Committee (LPAC) processes, procedures, and training across district. Serve as a liaison between parents and the school district.

Qualifications

Education/Certification:

• High school diploma/GED or higher education from an accredited institution of higher education

Special Knowledge/Skills

• Proficient skills in keyboarding, word processing, and file maintenance
• Effective organizational, communication and interpersonal skills
• Google proficient
• Working knowledge in Microsoft Word, Excel, and e-mail
• Strong organization, communication and public relations, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets and databases
• Ability to meet established deadlines
• Ability to follow written instructions

Preferred Experience

• Three years of successful secretarial or clerical experience preferably in a related field

Major Responsibilities and Duties

Records, Reports and Correspondence

• Provide clerical support for multilingual programs.
• Serve as mentor for new campus LPAC clerks/paraprofessionals.
• Conduct audits of camps LPAC documents in student's cumulative record, not limited to: home language Survey, Bilingual/ESL/Dual Language Permission Letter, English/Spanish forms, student assessment data, monitoring forms and end of year documentation.
• Collaborate with district and campus PEIMS EB coding with campus administration.
• Maintain and update the District LPAC Procedures Manual/LPAC Timeline in accordance with federal, state and district policies.
• Provide guidance and support to LPAC members regarding LPAC procedure and program compliance.
• Complete and file timely submission of all EB documents.
• Follow process in accordance within the LPAC manual for identification, placement, and review of all EB students with PEIMS and district timelines.
• Serve as a district-level liaison between the district and parents of EB students.
• Host and conduct meetings and presentations for parents of EB students individually or in collaboration with district personnel and departments.
• Attend mandatory staff development activities as needed, to perform job functions and improve performance.
• Perform routine bookkeeping tasks, including simple arithmetic operation of the office.
• Keep database of second language learners, immigrants, and at-risk students
• Keep LPAC documentation for district.
• Monitor LPAC files throughout district by visiting campus on a routine basis and maintaining reports

Other

• Maintain confidentiality of all information.
• Participate in staff development training programs when appropriate.
• Keep informed and comply with all state, district, department, and campus policies and regulations concerning primary job functions.

Supervisory Responsibilities

NONE

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and

peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Frequent district-wide travel; occasional statewide travel; frequent prolonged and irregular hours.

Mental Demands: Normal office environment, numerous phone calls, subject to frequent

interruptions, subject to frequent short deadlines, ability to communicate effectively (verbal and written); interpret policy, procedures, and data; coordinate district functions; maintain emotional control under stress.

Other: Follow district safety protocols and emergency procedures; Other duties as assigned

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. This job description is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Employee: ___________________________________________________________________

(Please Print)

Signature of Employee: ________________________________________________________

Date: ______________________________________________________________________

Approved by: Kim Holcomb Date: May 16, 2025

Reviewed by: Dr. Tamy Smalskas Date: May 16, 2025