Accounts Payable Specialist

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Specialist in Austin, Texas to join our team within the hospitality industry. This Contract-to-Permanent position offers an exciting opportunity to contribute to accurate and efficient financial operations by managing vendor payments, reconciliations, and communication. The ideal candidate will bring expertise in full-cycle accounts payable processes and a collaborative approach to problem-solving.

Responsibilities:
• Process and review invoices with precision, ensuring compliance with company policies and procedures.
• Verify invoice details, including pricing, quantities, and terms, to ensure accuracy.
• Communicate effectively with vendors to resolve discrepancies and address payment-related inquiries.
• Manage vendor relationships by providing timely responses and maintaining positive interactions.
• Prepare and execute payment runs on a weekly or monthly basis, adhering to agreed-upon terms.
• Collaborate with cross-functional teams to prioritize payment schedules and manage accounts payable workflows.
• Maintain organized and accurate records of all accounts payable transactions for reporting and auditing purposes.
• Reconcile vendor statements and investigate discrepancies to ensure proper account balances.
• Verify supporting documentation, including receipts, for completeness and correctness.
• Support internal and external audits by providing required documentation and insights.• Minimum of three years of experience in full-cycle accounts payable processes.
• Proficiency in accounts payable systems such as NetSuite and bill.com.
• Strong skills in coding invoices, account coding, and managing check runs.
• Familiarity with ACH payment processing and vendor management.
• Advanced knowledge of Microsoft Excel for financial reporting and analysis.
• Ability to work collaboratively in a team-oriented environment.
• Strong attention to detail and a naturally inquisitive approach to problem-solving.
• Experience with month-end close processes and financial reconciliations.