Procurement and Risk Specialist

Job Summary

This position supports the Finance Department by performing a wide range of functions, with a primary focus on procurement and risk. Responsibilities include, but are not limited to, managing assets, handling property, vehicles, equipment, and liability claims, ensuring insurance for contracts is adequate and proven, assisting departments with purchasing needs, managing the procurement portal, and performing other related duties.

Principal Duties and Responsibilities

This information is intended to be descriptive of the principal duties and responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Maintain accurate listing of all City owned assets to include property, vehicles and equipment.
• Maintain proper insurance coverage for all City assets.
• Manage property, vehicles, equipment, and liability claims for the City, including filing claims and ensuring all claim documentation is accurate and complete.
• Manage City purchasing portal to include verification of purchasing compliance, generation of purchase orders, and direction of contracts to appropriate staff for review.
• Assist departments with gathering quotes and maintaining contracts with companies for aggregate purchases to ensure compliance with policy and law.
• Ensuring insurance for contracts is adequate and proven.
• Dispose of assets in accordance with policies and laws.
• Maintain relationships and reporting requirements with purchasing cooperatives.
• Assist departments with preparation of Requests for Proposals / Quotations (RFP/RFQ) for large purchases.
• Maintain accurate listing of citywide contracts and agreements, including reporting, renewals, insurance, etc.
• Maintain approved vendor list for all shared services / non-IT subscriptions across multiple departments (pest control, newspapers, maintenance vendors, etc.).
• Performs other duties as may be assigned.

Required Knowledge, Skills and Abilities

• Knowledge of insurance claims processing.
• Experience with governmental procurement
• Working knowledge of MS Office including Word, Excel, Outlook
• Ability to provide outstanding customer service using a citizen centric and team approach
• Excellent communication skills.
• Detail oriented with ability to consistently produce accurate work
• Ability to organize tasks and processes to meet deadlines
• Ability to communicate clearly and effectively, both verbally and in writing
• Ability to establish and maintain effective working relationships with co-workers, vendors, and citizens
• Ability to maintain regular and predictable attendance.
• Ability to work independently or as part of a team.

Education, Certification and Experiences

• Possession of a High School Diploma or equivalent with a minimum of one year of related experience.
• Some college level coursework is preferred.
• Some procurement and risk experience (as outlined above) is preferred.
• Possession of a valid Texas Class C driver's license is required.

At the City of Kerrville, we are proud to offer each eligible employee a competitive total compensation package. To maintain our competitiveness, market analysis' are completed regularly to compare employee pay with market rates and make adjustments when needed and when our budget allows. Full time employees are eligible for the following employee benefits:

• Medical: With budget approval, the City contributes 100% of the cost for employee only coverage and contributes a portion of the cost of dependent coverage.
• Dental: With budget approval, the City contributes 100% of the cost for employee only coverage and contributes a portion of the cost of dependent coverage.
• Vision: The employee pays 100% of the cost.
• Life and Accidental Death & Dismemberment (AD&D) Coverage: With budget approval, this is a City paid benefit for employee only coverage. Terms apply.
• Long Term Disability Insurance: With budget approval, this is a City paid benefit for employee only coverage. Terms apply.
• Longevity: With budget approval, employees earn $4.00 per month for each complete full month of continuous service. The employee must complete one full year of employment to be eligible. Maximum benefit is $1,200 annually.
• Voluntary Life Insurance: The employee may elect up to five times their base annual salary with a maximum of $250,000. Coverage for spouse and dependent children is also available for purchase. Terms apply.
• Voluntary AD&D: The employee may elect up to ten times their base annual salary with a maximum of $500,000. Terms apply.
• Voluntary Short-Term Disability: The employee may elect up to 60% of their base weekly salary with a maximum weekly benefit of $1,000. Terms apply.
• Texas Municipal Retirement System (TMRS): This mandatory retirement plan requires each employee to contribute 7% of their gross salary to the plan and the City matches contributions 2 to 1. An employee becomes eligible to retire with 20 years of service or with five years of service at a minimum of age 60.
• Optional Deferred Compensation: The employee may contribute to a 457 plan through Mission Square Retirement.
• Social Security: Current rate is 6.2% for both employee and employer
• Medicare: Current rate is 1.45% for both employee and employer.
• Vacation - 12 days annually during first five years of employment (accrued monthly)
• Sick Leave - 12 days per calendar year (accrued monthly)
• Holidays - 14 holidays plus two floating day