Operational Buyer
- Triggering/monitoring the creation and maintenance of suppliers in ERP-system(s)
- Triggering/monitoring the creation and maintenance of Purchase Information Records (PIR’s) and contracts in ERP-system(s)
- Keeping price, MOQ information in catalogue up to date in ERP-system(s)
- Convert requisition (and/or MRP advice) into PO.
- Ensuring PO approval and complete Supplier Order package (with specs, drawings, etc.) attached to PO.
- Sending PO (electronically) to the supplier
- Chasing order confirmation and update PO accordingly
- Monitoring delivery planning
- Changing PO if needed
- Resolving supplier questions and issues related to the PO.
- Resolving invoicing issues related to PO.
- Resolving delivery / quality issues in consultation with Warehouse and Quality
- Request for Quotation (under guidance of Business Procurement Manager, Category Manager or Project Procurement Manager)
- Sending the RFQ (or RFP) for products and services (to the selected suppliers) under guidance of the Business Procurement Manager, Category Manager or Project Procurement Manager
- Receiving quotes (or proposals) and sharing with evaluation committee
- Reviewing the quotes (or proposals) based on the evaluation criteria set.
- Requesting for updated quotes (or proposals) and compare
- Preselecting supplier in consultation with Category Manager and award order to supplier
- Working towards process improvement in operational procurement process
- Identifying recurring problems and participating in resolving them
- Knowledge / experience in operational procurement / ordering / RFQ-ing required, at least 2 years, preferably in a broad variety of goods and services.
- Bachelor’s degree in business administration strongly preferred (preferably with SCM or Procurement as major)
- Procurement certification preferred (CIPS, ISM, etc.)
- Knowledge / experience of ERP systems required, preferably Maximo
- Knowledge / experience of (for the job relevant) administrative processes required.
- Good interpersonal and communication skills (at least in English)
- Accuracy
- Analyzing
- Flexibility/adaptability
- Cooperation
- Maintaining relationships (internal/external)
- Monitoring progress
- Perseverance
- Stress resistance
- Transportation Workers Identification Credential (TWIC)
- Ability to lift 25 lbs. occasionally.
- Ability to sit for prolonged amounts of time required.
- Ability to effectively communicate through various means required.
- 9/80 Schedule with alternating Fridays off unless a business need requires you to go into the office.
- May work additional hours and days, including weekends and holidays as required.
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