Accounts Payable Representative

Position Summary

We are seeking a detail-oriented and experienced professional to manage the financial operations of our organization, including accounts payable, bookkeeping, payroll processing, and general accounting functions. The ideal candidate will ensure accuracy, compliance, and timeliness in all financial activities, while supporting leadership with reporting and analysis to drive effective decision-making.

Key Responsibilities

Accounts Payable

• Process vendor invoices, expense reports, and payment requests.
• Ensure proper coding, approvals, and compliance with company policies.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly/monthly payment runs.

Bookkeeping

• Maintain accurate general ledger entries and supporting documentation.
• Record journal entries and perform reconciliations (bank, credit card, accounts).
• Assist with month-end and year-end closing activities.
• Support preparation of internal and external financial statements.

Payroll Processing

• Process bi-weekly or monthly payroll in compliance with federal, state, and local regulations.
• Manage employee timekeeping records, deductions, benefits, and garnishments.
• Prepare and file payroll-related tax reports.
• Respond to employee payroll inquiries and maintain confidentiality.

Accounting & Reporting

• Assist with budgeting and forecasting.
• Prepare and analyze financial reports for management review.
• Support annual audits by providing documentation and reconciliations.
• Ensure compliance with GAAP and internal accounting controls.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 3–5 years of experience in accounts payable, bookkeeping, payroll, or general accounting.
• Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite, or similar) and Microsoft Excel.
• Strong understanding of payroll systems and regulations.
• Excellent attention to detail, organizational, and communication skills.
• Ability to manage multiple priorities and meet deadlines.

Key Competencies

• Accuracy and attention to detail.
• Confidentiality and integrity.
• Problem-solving and analytical skills.
• Strong time management and organizational abilities.
• Team-oriented with ability to work independently.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds occasionally.