Department Faculty Coordinator, Psychiatry

Overview

Department Faculty Coordinator, Psychiatry – (909490)

Job Summary

Works under minimal direction to provide departmental coordination of all aspects of new and existing faculty academic appointments in large and complex departments. Responsibilities include appointments, reappointments, evaluations, promotion and tenure processes, post‑tenure review, and other changes to a faculty member’s appointment. The Coordinator works closely with the Southwestern Medical School Office of the Dean and other university offices.

Benefits

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education
  High School Diploma or equivalent.

Experience

5 years of progressively responsible administrative experience in medical, scientific, or health care environments. An equivalent combination of education and directly related experience may be substituted in lieu of the stated requirements.

Preferred Skills

• Strong attention to detail
• Previous experience supporting faculty members
• Strong writing skills
• Previous SharePoint experience and strong Excel skills

Job Duties

• Coordinates departmental faculty appointment process in large and complex departments:
  • Works with Faculty Recruiting to process job requests, postings, and advertising
  • Works closely with the Dean’s Office Faculty Affairs for all faculty transactions
  • Works with International Office regarding visas and permanent residency applications
  • Collaborates with the Department Chair to prepare the Letter of Intent based on guidelines from the Office of the SMS Dean
  • Coordinates faculty onboarding process and assists new faculty with relocation efforts
• Coordinates departmental faculty promotion & tenure process and post‑tenure review process for new and existing faculty
• Maintains records of faculty members and coordinates department annual faculty evaluation process
• Coordinates department annual faculty reappointment letter process
• May coordinate or supervise all aspects of credentialing / re‑credentialing for new and existing faculty
• Coordinates creation/update of faculty websites following established templates and guidelines
• May gather information to ensure compliance with malpractice / risk management for faculty, fellows and residents
• May coordinate department faculty conferences and retreats
• Creates and maintains various reports / spreadsheets for management
• May provide working supervision for staff of lower rank
• Performs other duties as assigned

Security and EEO Statement

Security
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, citizenship status or veteran status.