Administrative Assistant - Office/Building Management

Position: Administrative Assistant

Company: USA DeBusk, LLC

Status: Full Time, Non-Exempt Position

Company Profile:

USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services, including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 22 cities and continues to provide services internationally.

Job Description:

The Administrative Assistant is responsible for providing overall administrative support for the Corporate Branch offices complex. The Administrative Assistant provides routine and complex support to different departments and ensures all day-to-day operations are completed in a timely manner. The Administrative Assistant must be able to quickly adapt to a rapidly changing environment and meet deadlines.

Job Duties:

• Manage office supplies: restocking and ordering as needed.
• Process receipts and expense reports in SAP Concur.
• Handle the badging system: order, activate, and deactivate employees' badges.
• Assist in planning and coordinating corporate events.
• Schedule vendors and support building maintenance needs.
• Provide front desk coverage during lunch breaks and as needed.
• Manage the Iron Mountain account for document storage.
• Order business cards for employees across the company.
• Scan documents and manage incoming and outgoing mail.

Qualifications:

• High School Diploma or equivalent required.
• 3-5 years minimum of office/building management experience.
• 3-5 years of basic accounting (G/L codes for coding expense reports).
• Microsoft 365 (Excel, Outlook, Teams, PowerPoint, etc.
• +2 years of experience working and processing expense reports in SAP Concur.

Skills:

• Ability to manage time efficiently.
• Ability to interact professionally with customers.
• Ability to enter data accurately and efficiently into computer software and systems.
• Ability to meet all daily and weekly deadlines for all departments.
• Ability to work independently in a fast-paced environment.
• Ability to perform other duties as assigned.

Physical Requirements:

• Must be able to sit at a desk while working on a computer for prolonged periods of time.
• Must be able to lift up to 15 pounds at times.

Other Requirements:

• Must pass drug and alcohol screen and all required background checks.
• Must be dependable, willing to work additional hours as required, and be team-oriented.

Salary: Salary to be commensurate with experience.

This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position’s scope and function.