Part-Time Accounts Payable Technician

Pay: $19.29 min to $23.14 mid per hour

GENERAL PURPOSE: Under general supervision, processes accounts payable transactions and documents in compliance with all applicable rules, regulations and procedures.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Processes accounts payable transactions and documents in compliance with all applicable rules, regulations and procedures; processes other accounting transactions as assigned.
• Reviews source documents for validity and accuracy of information, and for compliance to rules and regulations; determines proper handling of accounting and technical transactions within designated limits; reviews, investigates, and corrects document errors.
• Maintains accounting records and associated filing systems; enters data into computer systems; verifies coding and account data, processes transactions, updates accounts and vendor files, compiles documentation, and generates reports.
• Reconciles transactions and accounting activities according to policies; records changes, reconciles and resolves differences; reviews accounting and transaction records, and corrects errors as required.
• Processes accounting and administrative information for special assigned accounts, including credit cards and petty cash.
• Provides information and assistance to employees and others having business with the City; responds to requests for information and attempts to resolve them by researching files and records within the scope of authority; refers matters requiring policy interpretation to supervisor for resolution.
• Reviews, investigates, and resolves customer service issues; provides technical information to City staff as authorized.
• Prepares and mails 1099 forms each year.
• Assists with end of year audit.
• Cross-trains in other Finance Department clerical and accounting functions as needed.
• Responds outside of normally scheduled work hours in response to special events, natural disasters, emergencies, or critical incidents as determined by the City.
• Maintains absolute confidentiality of work-related issues, records and City information.
• Maintains the integrity, professionalism, values and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Cooperates with co-workers professionally to accomplish work efficiently and effectively.
• Has regular, predictable attendance; attendance is a factor in continued employment with the City.
• Performs other duties as assigned or required.

MINIMUM QUALIFICATIONS:
Education and Experience:
High School diploma or GED equivalent; AND three years of accounting and computer experience; OR an equivalent combination of education and experience.

Preferences:

• Experience in Accounts Payable preferred
• Incode experience preferred

Required Licenses or Certifications:

• Must possess a valid Driver License prior to employment. (Must obtain a Texas driver license within 30 days of hire per State law.)

Required Knowledge of:

• City organization, operations, policies and procedures
• Generally Accepted Accounting Principles for public sector bookkeeping and accounting
• Applicable state and Federal statutes, rules, codes and regulations
• Record keeping and file maintenance principles and procedures
• General ledger reconciliation methods and techniques
• Business and personal computers, and specialized accounting software application
• Customer service standards and protocols

Required Skill in:

• Entering data and numerical information into a computer system with speed and accuracy, and maintaining electronic records, files and databases
• Performing mathematical calculations with speed and accuracy
• Correcting and updating financial information systems
• Establishing and maintaining cooperative working relationships with City employees, officials, and representatives from other local, state and Federal agencies
• Operating a personal computer utilizing a variety of business software, including Microsoft Office Word and Excel
• Effective communication, both verbal and written

Physical Demands / Work Environment:

• Physical requirements include occasional lifting/carrying of five to twenty-five pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment.
• Work is performed in a standard office environment.