Human Resources Assistant I

:

Working at Envision means having a job that's more than just a way to make money. It's a job that makes a difference.

We offer team members:

• Careers with purpose
• Teamwork environment
• Amazing 401K Retirement Plan
• Envision Paid Life Insurance
• Medical, Dental, Vision, FSA Plans
• 10 Paid Holidays
• PTO & Vacation
• Tuition Reimbursement

POSITION SUMMARY

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's Human Resources department.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE:

Recruitment Support

• Responsible for processing and maintaining blind candidate vision verification forms.
• Assist Recruiter with proactive and timely communication with candidates regarding vision verification forms, completing applications, and scheduling phone screenings/interviews.
• Support Recruiter with talent pipeline and sourcing candidates.
• Collaborate with Recruiter to initiate the new hire pre-employment process upon candidate acceptance. Process pre-employment including background screens, health screens, references etc. as required per compliance.
• Coordinate direct labor work trials and associated travel logistics for potential legally blind candidates nationwide.
• Administer Ability One direct labor Individual Eligibility Evaluations annually.

HR Department Support

• Respond to inquiries from employees, leaders, and other stakeholders in a timely manner regarding policies procedures, human resources services while maintaining appropriate standards of confidentiality and privacy.
• Provide resources and/or serve as a liaison for B/VI and/or disabled employees.

Onboarding Processes

• Responsible for new hire paperwork and ensuring all employment requirements have been meet.
• Assist/partner with leaders, IT and other stakeholders to complete pre-boarding processes in advance of new employee's arrival.
• Responsible for coordinating all on-boarding process to include new employee orientation.

Offboarding Support

• Assist leaders with completing termination action processes in HRMS system
  • personnel action forms (PAF)
  • resignation letters
  • termination checklists
  • IT offboarding forms/IT tickets
  • Breakdown active files (HR, medical, FMLA, NIB, Work Comp) and file in term files

Events & Recognition Support

• Participate and carryout the required responsibilities as the Secretary of the Employee Advisory Committee (EAG).
• Aligning, planning, and coordination of employee events and other morale building initiatives.
• Responsible for entering, updating, and maintaining employee information in HRIS system.
• Ensure all employee records are accurately maintained with the Human Resources Management System (HRMS).
• Assist with special projects as assigned by the HRBP and/or Vice President, Human Resources.
• Additional job responsibilities as assigned.

Additional Administrative Support

• Provide Receptionist back-up support coverage for lunch, breaks, time-off, etc. as needed.
• As needed, assist with monitoring transportation (pick-up of employees) at the end of the day.
• Assist with expense reporting and travel requests of executive leadership.
• Responsible for setting up electronic welcome boards for special guests/visitors and tours.
• Assisting with computer and audio-visual setup in conference rooms for meetings and tours.
• Responsible for maintaining food and beverages in the leadership/executive kitchen.
• At the discretion of the HRBP and/or Vice President, Human Resources, assist leadership with additional administrative requests.

JOB REQUIREMENTS INCLUDE

Education: Associate degree Human Resources Management, or equivalent experience in lieu of degree required; High school diploma or GED equivalent required; non-profit experience preferred.

Experience: Proven experience as a Human Resources Assistant or relevant Human Resources and/or prior related administrative position.

Knowledge/Skills:

• Must demonstrate a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times.
• Strong ability to work with all levels of employees, to include Executive Leadership.
• Strong problem solving, critical thinking and customer service skills.
• Ability to initiate process improvements and manage multiple tasks.
• Excellent organizational skills and attention to detail.
• Effective time management skills in order to meet deadlines.
• Maintain a high level of attention to detail and accuracy to ensure data integrity.
• Proficient with or the ability to quickly learn payroll management, human resources information system (HRIS), and similar applications.
• Highly proficient with Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Must possess the ability to:
  • Work well under pressure with a sense of urgency, when appropriate.
  • Work in a team-oriented and collaborative environment.
  • Manage multiple conflicting priorities and deadlines.
  • Handle data with confidentiality.

Licenses/Certifications: PHR or SHRM-CP preferred.

SUPERVISORY RESPONSIBILITIES

Total Number of Employees Directly Supervising: 0

Number of Subordinate Supervisors Reporting to Position: 0

VISION REQUIREMENTS INCLUDE:

Can be performed with or without assistive technology :

XRequired to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact.

___Required to perform activities such as: operating machinery and/or power tools at or within arm's reach; performing non-repetitive tasks such as carpentry work or repairing machinery.

___ Required to review/inspect own assigned work, the work of others, or facilities or structures.

Requires normal (or corrected to normal) vision/acuity :

X Required to operate motor vehicles and/or heavy equipment such as forklifts.

COMMENTS

Envision, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without illegal discrimination because of race, color, sex, age, gender identity, disability, religion, citizenship, national origin, ancestry, military status or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics and genetic information, and any other status protected by law.

Envision employs and advances in employment individuals with disabilities and veterans and treats qualified individuals without discrimination on the basis of their physical or mental disability or veteran status.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This position description is intended to convey generally the duties of this job. It is not an all-inclusive listing of duties, and it is not a contract, expressed or implied.

PHYSICAL REQUIREMENTS INCLUDE In an average workday, employee must (check one frequency for each task):

Task

None

Occasional

Frequent

Constant

Stand

X

Walk

X

Sit

X

Bend/stoop

X

Climb

X

Reach above shoulders

X

Squat/crouch/kneel

X

Push/pull

X

Lift

X

Usual amount

X <10 lbs.

11-25 lbs.

26-50 lbs.

51+ lbs.

Carry

X

Usual amount

X <10 lbs.

11-25 lbs.

26-50 lbs.

51+ lbs.

Employee must use hands for repetitive action such as (please check all):

Task

Right

Hand

Left

Hand

Simple grasping

X Yes

No

X Yes

No

Firm grasping

Yes

X No

Yes

X No

Fine manipulation

X Yes

No

X Yes

No

WORKING CONDITIONS INCLUDE

In an average workday, employee is exposed to (check one frequency for each task):

Task

None

Occasional

Frequent

Constant

General shop or store conditions

X

General office environment

X

Humid, extreme hot/cold temps (non-weather)

X

Outdoor weather conditions

X

Fumes or airborne particles

X

Fluorescent lights

X

Moving, mechanical parts

X

Toxic chemicals

X

Loud noise intensity levels

X

Risk of electrical shock

X

Travel for job

X