Administrative Professional
The Human Resources Department is seeking to hire an Administrative Professional. Our goal at Heart of Texas Behavioral Health Network is to promote an environment of quality customer service in which staff work with pride, integrity, and commitment, and are valued for their individual worth and contribution.
Under the supervision of the Director of HR, the role of this position is to provide essential administrative support to the Human Resources department while handling clerical and administrative duties. The ideal candidate will be able to take initiative, multitask, remain organized and ensure that timelines are met, adapt to changing priorities, possess attention to detail, be dependable and manage sensitive information with professionalism as well as bring creative approaches to their work. If you are looking for a new challenging opportunity to share your skills with a fun and flexible team, we encourage you to apply! Key Responsibilities
Responsible for HR personnel records management – digital and paper.
- Collect, verify, and organize required employee documentation received from current, new and termed employees.
- Accurately scan and upload documents into an electronic HRIS system, maintaining organized and secure digital records.
- A lphabetizes, sort, and files all incoming documentation into personnel records.
- Ensure all employee files contain mandatory documents, validating completeness and compliance with internal policies.
- Regularly audit files to ensure ongoing compliance, completeness, and proper retention of all required materials.
- Be discreet and professional and maintain confidentiality and integrity of sensitive employee information throughout the file management process.
- Assist with document retention practices, ensuring files are archived or disposed of according to retention schedules and legal requirements.
- Tracks DL license professional license and TB Screens and other certification expirations for employees to ensure timely renewals.
- Responsible for processing departmental purchase orders and vouchers.
- Collaborate with HR leadership to support audits, reporting, and other compliance-related activities.
- Support other general HR functions, including administrative tasks including managing incoming mail and packages, monitoring office inventory and ordering departmental supplies.
- Effective oral and written communication.
- Clerical training and file maintenance skills.
- Detailed-oriented, committed to accuracy with the ability to follow detailed instructions.
- Commitment to providing exceptional service to both internal and external customers.
- Ability to use professional discretion in dealing with confidential matters.
- Ability to organize and disseminate information from a variety of sources.
- Ability to work cooperatively in a team environment but be a daptable to change, take initiative and be able to work independently in a fast-paced environment.
- Ability to analyze issues and problem solve.
- Ability to adapt to changes in work priorities.
- Ability to work with frequent interruptions.
- Ability to handle multiple tasks, projects and meet deadlines and establish priorities of work assignments.
- Ability to maintain a good attendance record.
- Knowledge and Experience Requirements
- A minimum of one-year administrative professional experience, preferably in a fast-paced environment. Prior experience in HR, clerical, or administrative support preferred.
- Must be proficient in the use of Microsoft Office - Excel, Word, Outlook, Teams and other computer-based applications.
- Working knowledge of HRIS systems such as DATIS, Paycom, KRONOS, etc. preferred.
- Must have knowledge of scanning and uploading documents.
- Must have documented experience creating and working work with excel spreadsheets.
- Must have basic mathematical knowledge and understanding of accounting principles to accurately process invoices for payments.
- Must be able to alphabetize, sort and file documents.
- High school diploma or GED required . Hours:
8AM-5PM M-F Salary:
Hourly $15.00/Annual $31,200.00 Position: 48 Location:
6400 Imperial Drive, Waco, TX Department: Administration
This is a non-management, non-exempt position
This is a full-time position- 40 hours per week Benefits:
Heart of Texas Behavioral Health Network strives to offer competitive compensation and a comprehensive benefits package that includes: - Employer paid Health Insurance with no deductibles, no copays and no out-of-pocket expenses
- Employer paid Dental Insurance
- Employer paid Life Insurance
- Employer paid Short Term Disability**
- 12 paid Holidays per year
- Generous Paid Time Off (PTO)
- Excellent 401-K Retirement Plan (Center will contribute 12% of employee earnings) **
- **Certain Requirement Apply Applications accepted by applying on-line at
Recommended Jobs
Pipefitter
We are now hiring for Pipefitters for a manufacturing facility in New Braunfels, TX. These are long-term positions starting ASAP! Please submit your resume to this posting and call our office at 830-…
Intern
What You Can Expect As an intern in Houston, you will help improve grid modeling, analysis, and visualization for the purpose of power congestion analysis and price forecasting; Research data usin…
Accounts Payable Specialist
At Anchor Construction , we don’t just build projects - we build a culture of excellence, teamwork, and dedication. We take pride in our skills and expertise across all types of commercial construc…
Data Engineer - San Antonio (Hybrid)
We are seeking a talented Data Engineer to support the ingestion of mission-critical and mission-support data sets into a big data environment. The ideal candidate will have a background in supportin…
Accounts Payable Specialist
About BRAVAS At BRAVAS, we transform homes into extraordinary living experiences. As the nation’s #1 luxury technology integrator, we design and deliver premium solutions - lighting, shades, A/V…
Senior Software Engineer, Windows/Desktop Applications - Laredo, USA
Mission The mission of Speechify is to make sure that reading is never a barrier to learning. Over 50 million people use Speechify's text-to-speech products to turn whatever they're reading – P…
Software Engineer - Low Latency (C++)
VIRTU As a leading financial technology firm, we leverage cutting-edge technology to deliver liquidity to global markets as well as innovative, transparent trading solutions and industry standard-…
Full Stack Developer (VueJS / PHP / Symfony / Doctrine)
About LineLeader We’re on a mission to help childcare centers thrive. Our platform simplifies marketing, registration, payment processing, and operations for early education, childcare, and after-…
Speech Language Pathologist
BlueCloud Staffing is seeking a dedicated SLP for a district in Plainview, Texas. Â Responsibilities: Â Provide direct speech-language services. Conduct evaluations and maintain document…
Security Engineering Manager, Stores AppSec
DESCRIPTION We are looking for an experienced security leader to join the Application Security team. As a security leader, you will manage multiple teams of security engineers, fostering a strong …