Facilities Clerk

Job ID#: 30107

Our Client, a growing Galleria Law firm is adding to the facilities team

Duties

• Assist with tracking breakroom and event inventory.
• Provide backup coverage for the receptionist.
• Support the Facilities department with technology updates and maintenance.
• Reconcile invoices, reimbursements, and purchases.
• Utilize Artificial Intelligence to manipulate data, create reports, and draft communications.
• Maintain and archive electronic files.
• Scan, route, and purge hard copies.
• Manage storage, including Iron Mountain and Firm Vault/Safe.
• Communicate with attorneys and legal assistants regarding records/file status.
• Perform additional duties and projects as required.

Qualifications

• Education:  High school diploma or equivalent (Bachelor’s degree is a plus).
• Experience:  Approximately 1-3 years of relevant experience.

Overview
We are seeking a meticulous and organized professional to join our team as a Facilities Clerk. The successful candidate will be responsible for maintaining office facilities, supporting facilities operations, and managing records. This role requires effective collaboration with various departments to ensure a well-organized and efficient work environment.

Duties

• Assist with tracking breakroom and event inventory.
• Provide backup coverage for the receptionist.
• Support the Facilities department with technology updates and maintenance.
• Reconcile invoices, reimbursements, and purchases.
• Utilize Artificial Intelligence to manipulate data, create reports, and draft communications.
• Maintain and archive electronic files.
• Scan, route, and purge hard copies.
• Manage storage, including Iron Mountain and Firm Vault/Safe.
• Communicate with attorneys and legal assistants regarding records/file status.
• Perform additional duties and projects as required.

Qualifications

• Education:  High school diploma or equivalent (Bachelor’s degree is a plus).
• Experience:  Approximately 1-3 years of relevant experience.

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