Accounts Receivable Clerk

Accounts Receivable Clerk

Location: Dallas, Texas
Company: Moss Heating and Cooling

About Us

Moss Heating and Cooling is a trusted residential and commercial HVAC provider serving the Dallas–Fort Worth area. We pride ourselves on delivering reliable service, transparent communication, and building long-term relationships with our customers. As we continue to grow, we are seeking a detail-oriented Accounts Receivable Administrator to join our team and ensure our financial processes run smoothly.

Position Summary

The Accounts Receivable (AR) Administrator will be responsible for managing the company’s customer invoicing, collections, and payment application processes. This role plays a critical part in maintaining accurate financial records, improving cash flow, and supporting the overall success of the accounting team.

Key Responsibilities

• Generate and distribute customer invoices in a timely and accurate manner.

• Record and apply customer payments (checks, ACH, credit card) to accounts.

• Monitor outstanding balances, follow up with customers on past-due accounts, and manage collection efforts professionally.

• Reconcile AR ledger to ensure all payments are accounted for and properly posted.

• Respond to customer inquiries regarding billing, payments, or account discrepancies.

• Collaborate with operations and service teams to resolve billing issues or disputes.

• Assist in month-end close activities related to accounts receivable.

• Maintain accurate customer account information in accounting and CRM systems.

• Prepare AR reports for management (aging reports, collection status, cash flow projections).

• Support the accounting department with additional administrative tasks as needed.
• Salary range $45,000-$55,000.
  
  

Qualifications

• 2+ years of experience in accounts receivable, billing, or accounting administration (HVAC, construction, or service industry experience preferred).

• Strong understanding of accounting principles and AR processes.

• Proficiency with accounting software (experience with ServiceTitan or QuickBooks is a plus).

• Excellent attention to detail and organizational skills.

• Strong written and verbal communication abilities, especially with customer interactions.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• High level of integrity and confidentiality with financial data.

What We Offer

• Competitive salary and benefits package.

• Opportunities for professional growth within a growing HVAC company.

• Supportive and collaborative team environment.

• The chance to make a real impact in a company that values accuracy, efficiency, and customer care.