Office Assistant

Do you like proof-reading and catching mistakes? Are you accounting-minded and like researching things that do not “add up”? If you excel in a self-lead independent position in a fast-paced environment, are detail-oriented and driven by accuracy, we are looking for you!

Winsupply Austin Tx Co is a plumbing supplier with local ownership and accountability, backed by national strength. As a team we are a family who works hard and has fun together every day. We are looking for an Office Assistant to join our team.

If interested, please apply below and take a short 2 question survey (Here: ) to be considered. Make sure to check the box next to Office Assistant.

Why work at Winsupply?

It’s hard to explain what’s so great about working at Winsupply, so we asked our employees. Here is what they had to say: “It’s fun!”, “The people”, “Not boring”, “Doesn’t feel like work”, “Not micromanaged”, “Something new every day”, “Lots of opportunity, no degree needed”, “The customers”, “Free workouts”, “Flexibility”, “Fast pace”, “Independence”, “Relaxed”, “Making money”, “We’re better than everyone”. If you want to learn more, please apply and come check us out!

Company Benefits:

• Pay starting at $18/hr
• Paid Time Off – up to 80 hours per year
• Paid Holidays
• Profit Sharing Bonus – Up to 10% of annual compensation based on personal and company performance (eligible after first year of employment)
• Company Savings Account earning higher than market interest rate
• Group Medical, Dental and Vision Insurance
• Life Insurance
• Stability and opportunity for growth/advancement – We’ve been around since 2003 and are looking for people to grow with us!
• Fun, fast-paced, team-oriented environment – We work hard and have fun doing it!

Now for the boring stuff…

Responsibilities:

• Communicate with vendors and customers in a professional and courteous manner.
• Scan and file paperwork per company procedure.
• Process daily bank deposit and reconcile cash drawer. Process accounts receivables.
• Contact vendors to request pricing, item lead times, quotations, tracking information, etc.
• Answer phones in a courteous manner and help customers both on the phone and in person whenever possible.
• Input direct ship sales orders and purchase orders.
• Perform and assist with daily inventory cycle counting and research inventory discrepancies.
• Work with vendors on inventory item warranties and returns.
• Work to decrease “dead” / slow moving inventory through sales promotions,
• Assist the Receiving team with checking in and putting away inventory on large volume days.
• Assist Accounts Payable specialist with resolving receiving errors and billing discrepancies.
• Review vendor order acknowledgments for accuracy and adjust purchase orders accordingly.
• Create and assign bin locations for inventory.
• Follow up on Open Purchase Orders.
• Keep the Price Increase list updated with current vendor increase notifications.
• Input new pricing for inventory items based on vendor increases.
• Assist Estimator and Project Manager with providing pricing, product, product substitutions, delivery, back-order and warranty information as requested.
• Put together job Submittal and O&M packages using Specbooks.
• Maintain office supply inventory.
• Perform general office clerk duties and errands.
• Assist President/Manager with other duties, as he/she may deem necessary.

Qualifications/Experience:

• Experience as an office assistant or related field preferred
• Excellent communication skills
• Quickly learn organization procedures and operations
• Proficiency with basic computer programs (email, Excel, Word)

Physical Demands:

The physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

• Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components
• Ability to safely lift and handle material weighing up-to 50 pounds

The performance of essential job functions for this position require both access to valuable assets and interaction with others under potentially stressful conditions. Therefore, individuals demonstrating a history of illegal substance abuse, theft or violence present a higher risk of loss and may be disqualified.

Winsupply is an equal opportunity employer, so it encourages all qualified individuals to apply including minorities, veterans, women, and those with disabilities.