Accounts Payable Clerk

Administration – Clerk: Accounts Payable

Job Summary

The Accounts Payable Clerk ensures accurate and timely processing of vendor invoices, payments, and financial obligations while maintaining clear communication with vendors and internal departments.

Essential Duties and Responsibilities

• Review, verify, and process vendor invoices and expense reports.
• Ensure proper approvals and documentation are obtained before processing payments.
• Maintain accurate records of accounts payable transactions, including invoice filing and payment confirmations.
• Schedule and prepare payments (checks, ACH, or wire transfers) in accordance with company policies.
• Reconcile accounts payable ledgers to ensure all payments are accounted for and properly posted.
• Communicate with vendors to resolve discrepancies or disputes regarding invoices and payments.
• Assist with monthly, quarterly, and year-end closing processes by providing accounts payable reports and ensuring all outstanding invoices are processed.
• Support audits by providing documentation and information related to accounts payable transactions.
• Assist in the implementation and improvement of accounts payable processes and procedures.
• Collaborate with internal departments, such as procurement and receiving, to ensure timely and accurate processing of invoices.
• Prepare and generate reports related to accounts payable as requested by management.

Work Authorization

Must be authorized to work in the USA for any employer.

L&F Distributors provides equal employment opportunities to applicants and employees without regard of race, color, religion, sex sexual orientation, gender identity, national origin, protected veteran status, or disability.

Requirements

Job Requirements

• High School Diploma or GED required; Associate's Degree in Accounting or related field preferred.
• Minimum of 1-3 years of experience in an accounts payable or related role.
• Proficiency in accounting software and MS Office, particularly Excel.
• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Good communication skills to effectively interact with vendors and internal stakeholders.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of basic accounting principles and understanding of general ledger structures.