Accounts Payable Administrator

Reporting to the Controller, the Accounts Payable Administrator focuses on processing vendor payments and employee expense reimbursement claims. The work is fast-paced with considerable contact with employees from across all departments of the Club. This is a full-time position. You must be able to work overtime during busy times of the year (month-end and year-end in particular).

Full Time ~ From $24/hour ~ Overtime Available ~ A Tenured Team ~ Great Benefits & Beautiful Facilities

Duties and Responsibilities

• Distributes vendor invoices to the appropriate manager for approval and coding.


• Reviews invoices submitted for payment to ensure proper approval, coding, correct sales and use tax and mathematical accuracy.


• Batch entry of all invoices, for all departments, into our system - Jonas.


• Generates weekly payments to vendors for goods and services purchased by the Club through Jonas and our 3rd party payment processer - Edenred Pay.


• Maintains vendor records and files.


• Adds new vendors & updates existing vendor information.


• Prepares annual 1099 forms for distribution to vendors and submittal to the IRS.


• Coordinates and manages office supply and paper inventory for the Club.


• Assists in administration of ROM account.


• Assists in basic maintenance of office equipment (copiers/printers/postage) and coordinates service as necessary.


• Performs weekly petty cash reconciliation to ensure transactions are properly documented and all cash is accounted for.

Qualifications

• 3-5 years Accounts Payable experience is required.


• High School diploma required. Associate's degree preferred.


• Experience working in a heavy customer-facing position.


• Possesses a basic understanding of bookkeeping and accounting skills.


• Experience working in accounts payable for an organization in the hospitality sector is helpful. This can include hotels, resorts, restaurants, and private clubs.


• Speaks, reads and writes fluent English. Any understanding of Spanish is advantageous.

Personal Characteristics

• Is easy to approach and talk to. Has a warm and pleasant demeanor


• Naturally acts with the Member in mind; Is dedicated to meeting the expectations and requirements of all members, vendors and employees


• Organized; arranges information and files in an efficient manner


• Numerate; able to think clearly and intelligently about numbers in a practical way


• Enjoys working with a team; encourages collaboration and adept at solving problems with colleagues


• Able to multi-task and work quickly, regularly under a deadline

The Club and Our Benefits: We offer excellent benefits for full-time positions including: Medical, Dental, Vision; 401(k) Matching & Safe Harbor Contributions; Group/Voluntary Life Insurance; Paid Time Off; Short and Long Term Disability; Annual Christmas Bonus*; Employee Meals*; Complimentary Parking*; Employee Scholarship Program*. (*benefits available to all current employees).

Founded in 1923, River Oaks Country Club is considered among the nation’s premier private clubs and is ranked number 56 of the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. Situated on 183 acres, the Club has a long-standing reputation of providing members, their families and guests with an exceptional club experience and unparalleled service.

River Oaks Country Club is an Equal Opportunity Employer: River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law.

Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.