Administrative Assistant

ADMINISTRATIVE ASSISTANT

We are seeking a proactive and detail-oriented Administrative Assistant to provide support across multiple departments. This role involves managing daily administrative tasks, coordinating communication, and maintaining organization in a fast-paced environment. The ideal candidate is highly organized, communicative, and resourceful.

RESPONSIBILITIES

Administrative Support

• Screen phone calls and route callers to the appropriate party.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Organize and schedule appointments; maintain contact lists.
• Write and distribute emails, memos, letters, faxes, and forms.
• Develop and maintain electronic filing systems.
• Assist in the preparation of regularly scheduled reports.
• Submit and reconcile expense reports.

Office Operations

• Order supplies, research vendors, and negotiate pricing; maintain inventory tracking logs using Excel.
• Maintain cleanliness of common areas (light cleaning of coffee areas, staff lounge, executive restroom).
• Handle sensitive information in a confidential manner.

Event & Meeting Coordination

• Plan meetings and take detailed minutes when requested.
• Assist in company event planning and execution.
• Assist in the design of company-related documents and flyers.

Travel & Errands

• Make travel arrangements including booking flights, cars, hotels, and restaurant reservations.
• Run work-related errands as needed.

Visitor and Customer Support

• Greet and provide general support to visitors.
• Manage the company’s Google Business profiles, ensuring accuracy and responding promptly and professionally to customer reviews.
• Handle requests and queries from executives and senior management.

REQUIREMENTS

• High school diploma required; associate degree in a related field preferred.
• Minimum of 3 years' experience as an administrative assistant or in a similar role.
• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent time management and organizational skills.
• Ability to prioritize tasks and multitask in a fast-paced environment.
• Working knowledge of office equipment (e.g., printers, fax machines).
• Self-starter with a proactive attitude.
• Creative and artistic abilities are a plus.

PHYSICAL AND MENTAL REQUIREMENTS

• Ability to sit, stand, and move throughout the office for extended periods.
• Capable of handling multiple tasks simultaneously under pressure.
• Strong attention to detail and problem-solving abilities.

WHY YOU'LL LOVE WORKING HERE

We believe in supporting our team—both on the job and in life. Full-time employees enjoy a well-rounded benefits package designed to support your health, financial security, and overall well-being.

Principle Health Systems has earned multiple Top Workplaces honors, including national recognition as a Top Workplace in the USA and being named a Top Workplace in the Healthcare Industry for three years in a row—a reflection of our commitment to a positive and rewarding work environment.

OUR BENEFITS INCLUDE:

• Comprehensive medical, dental, and vision insurance
• Company-paid basic life and long-term disability coverage
• Voluntary benefits, including short-term disability, accident, and critical illness insurance
• 401(k) retirement plan to help you plan for the future
• Generous Paid Time Off (15 days annually, accrued bi-weekly)
• 9 paid company holidays each year
• On-demand access to earned wages—get paid when you need it
• Confidential support services for you and your family
• Mileage reimbursement and shift differentials are available for eligible roles
• Exclusive employee discounts on fitness memberships, car services, and more!

READY TO MAKE AN IMPACT?

Join a team that values your contribution, supports your growth, and is committed to delivering exceptional patient care.

If you’re looking for a meaningful career with a company that puts people first, we’d love to hear from you.

We are an Equal Opportunity Employer and are committed to providing reasonable accommodations to individuals with disabilities. If you require accommodations during the application or interview process, please contact [email protected].