Electronic Banking Administrative Specialist

: IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects it's dedication to the growth and success of it's employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time Department: 800 IBC Services Administration Job Summary: The Electronic Banking Administration Specialist provides daily operational and administrative support by conducting research, preparing detailed statistical & management reports, handling information requests, invoice management, audit and exam requests, IBC Portal/Sharepoint and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, managing calendars and scheduling meetings. May also train and supervise lower-level clerical staff. The information created by the specialist will be used to present at several leadership meetings and conferences (Company Boards, Sales Council meeting, IT-CEO, etc.) : ESSENTIAL JOB FUNCTIONS The statements on this are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.

• Administrative support to Electronic Banking Management team (Online Banking, Treasury & Card Controls) and provides support for the overall success of the Electronic Banking Department.
• Manage and maintain department manager's schedules
• Communicate and coordinate with executive management, regional bank presidents, legal counsel, bank examiners, vendors, internal and external customers
• Prepare and process management product reports, annual budget, monthly billings, general ledger, accounts payable, manager reimbursement, expense reports, board presentations and assignments.
• Update and maintain Electronic Banking PowerBi dashboards. Manage and data gathering and extraction/creation of data with and from vendors and/or internal departments.
• Assist department managers with internal audit/exam requests, compliance, meetings, travel, vendor visits and presentations
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings
• Conduct research, compile data, and prepare reports for presentation by executives, committees, etc.
• Operate office equipment, such as copiers or phone systems and arrange for repairs when equipment malfunctions
• Open, sort, and distribute incoming mail correspondence for departments
• Answer phone calls and direct calls to appropriate parties or take messages.
• Take meeting notes and track action items as requested
• Other duties as assigned

SKILLS

• Excellent verbal/written communication
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint. Power BI, etc.) & Adobe Acrobat Pro
• Excellent organization and coordination skills
• Ability to prioritize and meet time deadlines
• Advanced typing skills
• Critical Thinking & Problem Solving
• Time Management

EDUCATION

• High School Diploma or GED equivalent required
• Some college preferred
• Previous Administrative Assistant experience preferred