Contract Administrator / AR Clerk

Part-time

Description

Contract Administration:

• Maintain and monitor all commercial contracts to ensure they remain current and compliant with company standards and regulatory requirements
• Review contract terms, rates, and renewal dates, proactively flagging contracts requiring updates or renegotiation
• Accurately enter and update contract rates and terms in the company's financial system
• Verify that invoices generated align with contract terms, rates, and deliverables before recommending for approval
• Coordinate with internal departments and external vendors to resolve contract discrepancies or issues
• Maintain organized contract files and documentation, both physical and electronic
• Prepare reports on contract status, upcoming renewals, and rate changes as needed

Accounts Receivable:

• Process and post customer payments and maintain accurate accounts receivable records
• Generate and distribute invoices to customers in accordance with contract terms and billing schedules
• Monitor accounts receivable aging reports and follow up on overdue accounts
• Reconcile customer accounts and resolve billing disputes or discrepancies
• Communicate with customers regarding payment status, invoice questions, and account issues
• Prepare periodic AR reports for management review

Accounts Payable Support:

• Perform three-way matching of purchase orders, receiving documents, and vendor invoices to ensure accuracy before payment processing
• Identify and resolve discrepancies in pricing, quantities, or terms during the matching process
• Coordinate with purchasing and receiving departments to obtain necessary documentation
• Support the accounts payable team with invoice processing and vendor communications as needed

Requirements

Qualifications:

• Minimum 2-3 years of experience in contract administration, accounts receivable, or accounts payable
• Strong understanding of commercial contracts and billing processes
• Proficiency with accounting software and ERP systems
• Advanced skills in Microsoft Excel and Office Suite
• Exceptional attention to detail and accuracy
• Strong analytical and problem-solving abilities
• Excellent organizational and time management skills
• Effective written and verbal communication skills
• Ability to work independently and manage multiple priorities simultaneously
• High level of integrity and ability to handle confidential information

Salary Description

$19.5/hour - 30 hours per week