Litigation Support Specialist

Job ID#: 26482

Essential Function
This position involves an increased responsibility in the legal profession as to:

• Managing the efficient operations of the firm’s physical and electronic files;
• Inventorying client and/or case-related evidence and coordinating with expert witnesses for any applicable material testing;
• Capability of managing, storing, retrieving, and coordinating documents/exhibits in preparation for deposition or trial;
• Reviewing document productions and preparing summary outlines;
• Working closely with the firm’s expert witnesses to request copies of and be familiar with their respective files and reliance materials;
• Supporting the firm’s attorneys with various requests in the areas of Investigation, Discovery, Pretrial, and Trial;
• The individual must have prior paralegal experience working on various complex litigation matters and have a full understanding of legal documents and legal terminology associated with various types of litigation;
• The individual assuming this role must also be willing to learn the functions of other support staff to serve as back-up if/when needed.

Skills and Qualifications

• Superior writing and proofreading skills; specifically with legal documents;
• Proficient research skills, specifically with various complex litigation matters;
• Strong oral and written communication skills, as well as having active listening skills to ensure quality service and outcomes;
• Familiarity with computer assisted research, i.e., Google, SOS, Westlaw, Lexis et al;
• Perform database queries and produce records management reporting, as needed;
• Establish and maintain ongoing communications with all departments at the (3) office locations regarding inventorying, maintenance, creation, revising, reviewing, retrieval and archiving of records;
• Coordinates with other offices for file retrieval/archival/destruction as necessary;
• Ensure security and preservation of records onsite and archived records offsite;
• Assist with orienting and training others on the appropriate records management processes and procedures of the Firm;
• Ability to use Windows commands to move, copy, and zip files for FTP posting or saving to media;
• High attention to detail and accuracy of information;
• Ability to manage multiple high-volume priorities in a fast-paced environment;
• Perform with a service-oriented attitude towards attorneys, paralegals and other support staff when assisting with document recovery requests and/or when preparing for trial;
• Excellent time-management, organizational skills, and attention to detail;
• Strong analytical and problem-solving skills;
• Microsoft Office proficiency (Word, Excel, PowerPoint, and Outlook);
• Proficiency in editing pdf files (Adobe/Acrobat Pro).

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