Service Shop Admin/Parts Assistant

About MEI Group

MEI Group USA is a Dallas-Fort Worth-based organization with over 30 years of experience in automotive, finance, technology, insurance, and real estate. Our operations include 9 Buy Here Pay Here dealerships and MEI Auto Finance, offering customers an integrated vehicle purchasing and financing experience. With over 300 employees, we’re proud to deliver innovative, customer-first solutions across every stage of the ownership lifecycle.

As a Service Shop Admin Assistant , you will support the Fixed Operations Department by managing repair order processing, coordinating inventory and vendor relationships, and ensuring accurate data entry and reporting. This position plays a key role in maintaining operational excellence and delivering top-tier customer service.

• Process, audit, and close repair orders accurately using our internal production system (Repair360).

• Reconcile and review parts and sublet invoices, warranty recovery, credit card statements, and inventory movement.

• Maintain organized and up-to-date service records in compliance with internal policies and regulatory requirements.

• Track, manage, and report GPS production logs and inventory control data.

• Coordinate vendor returns, core returns, and ensure timely credits with support from the Parts team.

• Assist with journal entries and maintain accounting schedules as directed by the Service and Parts Managers.

• Collaborate cross-functionally with internal departments to ensure operational compliance and workflow efficiency.

• Support general administrative tasks to maintain a productive and professional service environment.

• Experience with automotive service or parts operations preferred.

• Proficient in Microsoft Office and data entry systems; knowledge of IDMS, Alldata, or similar tools is a plus.

• Strong attention to detail with excellent organizational and communication skills.

• Self-motivated, dependable, and eager to grow in a fast-paced, team-oriented environment.

• High school diploma or equivalent required

• Valid Driver’s License

• Ability to lift and carry parts up to 60 lbs

• Regular, in-person attendance required Monday–Friday

Hourly Rate : $16.00 – $18.00/hour (Based on experience)

Schedule : Full-time, 8-hour shift | Monday to Friday | Closed Sundays

Incentives : Opportunities for advancement and development within MEI Group

• Medical, Dental, Vision, Life Insurance, Short and Long Term Disability

• 401(k) with company match

• Paid Time Off (PTO)

• Paid Holidays

• Access to a fully equipped onsite gym at our corporate office in Arlington

• Team-oriented environment with growth opportunities

• A company culture that values hard work and celebrates success

At MEI Group, we believe in doing things the right way—with transparency, accountability, and respect. You'll work in a collaborative environment that values hard work and rewards results. Come grow with a company that invests in you.