Tax Analyst, Payroll

Tax Analyst, Payroll

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 14471
Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn .

Salary Range : Up to $65,000 - $70,000 annualized, commensurate with education, experience, and qualifications.

Job Type : Full Time

Posting Close Date : Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials :

Resume and Cover letter required

Job Details

Job Summary

The Tax Analyst provides tax accounting services for University staff, exercising independent thought and judgment over non-routine and complex payroll, tax, and benefit accounting issues. This role is responsible for performing complex tax preparation, tax research, and tax planning. This position also provides work direction and technical guidance to campus on all tax related issues. The position analyzes and ensures the timely and accurate completion of tax related documentation according to applicable University, State, and Federal standards. Demonstrates a high level of customer service to management, staff and external parties.

Core Responsibilities

1. Responds to tax questions, conduct tax research and provide advice regarding tax planning options and the associated financial impact. Researches and resolves complex tax questions / problems where there is no clear precedent. The person in this position should have expert knowledge in Federal and State tax regulations.

2. Works with University Departments to ensure accurate, timely completion of all required tax forms, returns, reporting for the University. Coordinate with Assistant Payroll Director regarding payroll related reporting. Coordinate with Office of Financial Services for student related reporting. Taxable income comprises a cross-section of the university which requires extensive knowledge of the application of the IRS Tax Code. Demonstrate ability to anticipate and remain alert to potentially problematic situations.

3. Keeps abreast of all tax law and guidance changes. Communicates impact of tax law changes and change/update/create policy/procedure changes to bring to management.

4. Oversees of the tax implications of the University's operations in foreign countries. This requires a working knowledge of the IRS Code and an awareness of laws and regulations that exist in foreign countries. The Manager must be able to research laws in countries where the University is currently conducting business and in countries where the University is considering doing business.

5. Coordinates with the Office of Supply Chain Management to manage the review of accounts payable transactions for compliance with IRS rules and regulations pertaining to the preparation of 1099 forms and the reporting of income and withholding applicable to non-residents paid or reimbursed through Accounts Payable. Ensure proper reporting and withholding tax on transactions germane to transactions flowing through the accounts payable system requires extensive knowledge of the application of the IRS Tax Code. The manager will work closely with Global Initiative Office to communicate tax items to non-residents students.

6. Identifies activities and transactions in which the University has tax exposure. Proactively advises changes to policies and processes to put the University in the best possible position.

7. In coordination with University of Texas Systems, researches and documents tax issues outside of Texas and the United States that may have an impact on the University.

8. Coordinates with and provides assistance to departmental units, including but not limited to Athletics, Global Initiatives Office, Research, Economic Development and Knowledge Enterprise, Business Affairs, and Provost, regarding tax related issues. Participates in strategic business discussions and provide advice on tax-related matters in the course of this planning.

9. Determines the tax liability on payments to individuals and entities, including but not limited to honorariums, independent contractors, scholarship/fellowship recipients, royalties, prizes, awards, and reimbursements.

10. Serves as the University's primary liaison with federal and state tax authorities.

11. Prepares Federal, State, and City tax provision/compliance schedules and worksheets. Including 941, state income taxes, worker compensation, registrations and other out of state payroll remissions.

12. Assists the Payroll Department with analyzing tax residency status and treaty benefits; reviewing Form W-4, 8233, W-8BEN and W-9; ensure that Payroll status information within PeopleSoft is accurate based on tax status.

13. Maintains compliance with regulations by forwarding required information to federal, state, and local authorities.

14. Collaborates with Financial Systems team with analysis and resolution of processing issues.

15. Maintains excellent communication and working relationship with counterparts in People Excellence and departments.

16. Performs special studies, research and analysis of financial & budget issues providing recommendations for courses of action as requested.

17. Provides specialized training and guidance.
18. Special projects or assist in needed duties.

19. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree from an accredited institution.
• Three (3) years of public accounting experience.

• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Bachelor's Degree or higher in a directly related field from an accredited institution.
• Experience with UBI and PBU analysis.
• Certified Public Accountant (CPA).
• Seven (7) years of public accounting experience.

Knowledge, Skills, and Abilities

• Knowledge of the principles and theories of finance, accounting, or other related fields and disciplines as demonstrated from relevant positions.

• Excellent analytical, problem solving, technical skills with proficiency in tax compliance.

• Strong attention to detail and ability to deliver high quality work. Ability to handle multiple assignments of various durations.

• Proficiency in the Microsoft suite with advanced skills in Excel and functionalities of financial accounting and reporting systems.

Working Conditions

• Office environment.

• Ability to travel to and from meetings, training sessions, or other business-related events.

• Occasional after-hours and weekend work or overtime may be required.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.

• Exerts up to 10 lbs. of force occasionally.

This position will work both on campus and remotely in Texas . Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.

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