Office Administrator

Job ID#: 33741

• Acting as the first point of contact for reception duties, including greeting visitors, managing incoming queries, and supporting meeting room coordination
• Managing relationships with local office suppliers, ensuring reliable and cost-effective service through proactive vendor oversight and contract negotiation
• Supporting business travel needs, resolving issues with the travel platform, and assisting with onboarding preferred hotel rates in line with policy
• Overseeing office supplies and consumables, including ordering, deliveries, inventory checks, and stock management
• Preparing meeting rooms and assisting with AV or equipment issues, liaising with IT teams where required
• Delivering a smooth onboarding experience for new joiners, including preparing welcome packs, conducting office tours, and explaining facilities and safety procedures
• Ensuring the daily upkeep and smooth running of the office environment, including liaising with building management as needed
• Act as main point of contact for access control passes and reporting security issues
• Manage relationships with catering suppliers, ensuring the smooth delivery of all office catering services
• Providing administrative support to the leadership team and coordinating with relevant stakeholders across departments
• Supporting internal events and initiatives by assisting with logistics for team-building, community, and communications activities
• Collaborating with global administrative teams to align practices and maintain consistency across locations

Your present skillset:

• 5+ years’ experience in office coordination, team administration, facilities support, or a similar operational role
• Experience handling reception duties and front-of-house responsibilities
• Excellent organisational and multitasking skills, with strong attention to detail
• Strong interpersonal and communication skills, with a proactive and service-oriented approach
• Experience working with vendors and external suppliers, including managing third-party relationships
• Confident using office software tools, including Microsoft Office and Excel

Founded in 1998, Professional Alternatives is an award-winning recruiting and that utilizes technology and relationships to deliver top talent. Connect with us today!