Executive Assistant

EXECUTIVE ASSISTANT

Location: Houston, TX 77056 (Galleria area)

Pay: $65,000 - $75,000

On-site only

**MUST HAVE QUICKBOOKS EXPERIENCE**

**MUST HAVE COMMERCIAL REAL ESTATE EXPERIENCE**

Key Responsibilities:

Executive & Administrative Support

• Manage complex calendars and schedule meetings, calls, and events across time zones.
• Prepare detailed meeting agendas, coordinate materials, and follow through on action items.
• Serve as a coordinator between the President/COO and internal/external stakeholders.
• Monitor, draft, and manage emails and correspondence with accuracy and professionalism.
• Maintain strict confidentiality while managing sensitive corporate and personal information.

Travel & Logistics Management

• Coordinate complex domestic and international travel: flights, accommodations, car rentals, and itineraries.
• Track and optimize travel rewards programs and corporate travel policies.
• Provide real-time travel support and logistics troubleshooting.

Project Coordination & Operations

• Facilitate execution of strategic corporate initiatives and interdepartmental projects.
• Track and maintain project milestones and updates using tools such as Microsoft Office.
• Assist in event planning, including off-sites, conferences, and corporate functions.
• Finance & Budget Support Reconcile corporate credit card expense reports and code invoices for A/P submission.
• Assist with monitoring departmental budgets and resolving financial discrepancies in collaboration with finance as needed.
• Coordinate with vendors and suppliers for service agreements and procurement.

Technology & Communication

• Utilize Microsoft Office Suite and other platforms (e.g. Teams, Outlook) for efficient workflow.
• Stay current with project developments and suggest tools and technology to optimize team productivity.
• Personal Assistance (as needed) Handle personal errands, appointment coordination, and miscellaneous tasks to support the President & COO productivity.
• Manage mail, packages, and running errands as needed.

Qualifications

• Bachelor’s degree required 5+ years of experience supporting senior executives in a fast-paced, growth-oriented company.
• Exceptional communication skills—both written and verbal.
• High proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Excellent organizational and time management skills with the ability to juggle multiple responsibilities and adapt to shifting priorities.
• Proven discretion in handling confidential information.
• A proactive, resourceful, and solution-oriented mindset with meticulous attention to detail.
• Availability to work on-site Monday–Friday, with flexibility for occasional after-hours and travel requirements.

BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.