Police Department (Office Manager

Definition

The City of Missouri City, proudly known as the “Show Me City,” is seeking a highly organized and experienced Administrative Office Manager to serve in a full-time, senior-level support role within the Police Department. This position provides comprehensive administrative, technical, and clerical support to command staff. Key responsibilities include coordinating departmental operations, ensuring adherence to established policies and procedures, and promoting the efficient, effective, and responsive delivery of services to both internal and external stakeholders.

Reporting Relationship: Police Chief.

Examples of Work

• Serves as an executive assistant to the command staff.
• Performs a full range of advanced administrative support functions for the department and serves as a representative of the Department Head at designated conferences, meetings, community engagements, and public events.
• Serves as the primary point of contact for personnel-related matters, ensuring compliance with required documentation, form completion, and submission processes while collaborating closely with the City’s Human Resources Department.
• Coordinates departmental purchasing activities and ensures compliance with established procurement policies, procedures, and applicable regulations.
• Interprets and communicates administrative policies and procedural updates to staff to ensure accurate and consistent implementation.
• Prepares, reviews, and evaluates operational reports and schedules to ensure accuracy, timeliness, and efficient departmental operations.
• Provides guidance to department staff in various activities necessary to attain operational goals;
• Analyzes internal processes and recommends and implements procedural or policy improvements to enhance operational efficiency.
• Prepares and analyzes the department’s annual budget and budget revisions, and monitors expenditures and line-item balances to ensure fiscal accountability.
• Partners with Human Resources to coordinate temporary clerical staff, or administrative personnel;
• Assist in the development and production of public information materials, including news releases, brochures, and visual presentations.
• Participates in special projects as assigned.
• Subject to 24 hour recall.

Education, Experience, or Certification

• Bachelor’s Degree in Business Administration, Business Management or closely related field.

OR

• Ten (10) years of experience managing an executive team is desired.

Supplemental Information

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.

Department of Human Resources & Organizational Development

1522 Texas Parkway

Missouri City, TX 77489

(281) 403-8500

***email_hidden***

An Equal Opportunity Employer

Employee Benefits

The City of Missouri City is located less than 30 miles from Downtown Houston and is a great place to live, work, and play. Working for the City offers dual rewards: giving back to the community and making a difference in the lives of residents. With over 400 full-time employees, the City is committed to effective, efficient, and responsive service. We value our employees as our most important resource and offer one of the most attractive and comprehensive employee benefit packages in Texas.

BENEFITS Medical Plans (Three Options)

• Cigna - Health Savings Account (H.S.A.)
• Plan Type: High-Deductible Medical Health Plan
• Provider: Cigna
• Deductibles:
• Single: $2,500 annually
• Family: $5,000 annually
• Out-of-Pocket Maximums:
• Single: $5,000 annually
• Family: $10,000 annually
• Additional Details:
• Employee pays dependent premiums
• Contact HR/OD for a benefits summary, rates, and more details
• Health Savings Account (HSA)
• Provider: H.S.A. Bank
• Features:
• Use for qualified medical, dental, vision, and pharmaceutical expenses
• Contribution Limits:
• Employee only: $4,400 (IRS Limit)
• Employee & Family: $8,750 (IRS Limit)
• Catch-up (age 55+): $1,000
• City Contributions:
• Employee only: $1,500
• Employee & Family: $2,750
• Unused balances roll over and the account belongs to the employee
• PPO Plan
• Provider: Cigna
• Deductibles:
• Single: $1,500 annually
• Family: $3,000 annually
• Out-of-Pocket Maximums:
• Single: $4,500 annually
• Family: $9,000 annually
• Prescription Drug Co-pays:
• Generic: $10
• Preferred: $40
• Non-Preferred: $80
• EPO Plan
• Provider: Cigna
• Deductibles:
• Single: $1,500 annually
• Family: $3,000 annually
• Out-of-Pocket Maximums:
• Single: $4,500 annually
• Family: $9,000 annually
• Prescription Drug Co-pays:
• Generic: $10
• Preferred: $45
• Non-Preferred: $80

Dental Plans (Two Options)

• DHMO Plan
• Provider: Cigna
• Features:
• No deductible
• No annual maximum
• Member co-pay depends on the procedure
• PPO Plan
• Provider: Cigna
• Features:
• $1,500 per person annual maximum
• $1,000 orthodontic lifetime maximum

Vision

• Provider: Vision Service Plan
• Features:
• Eye Exam $10 Copay
• Frames $150 Allowance Annually

Life Insurance

• Provider: Ochs Securian Financial
• Coverage:
• $50,000 Basic Life, Accidental Death & Dismemberment (Paid by the City)
• $10,000 Group Term Life for Spouse (Paid by the City)
• Supplemental Life Insurance: Up to $500,000

Flexible Spending Account

• Provider: Flores
• Features:
• Pre-tax Medical Spending Account
• Pre-tax Dependent Care Account

Supplemental Insurance Policies

• Provider: Aflac
• Accident
• Short-Term Disability
• Critical Illness
• Hospital Indemnity
• Life Insurance

Retirement Benefits

Texas Municipal Retirement System (TMRS)

• Statewide retirement system
• 7% employee contribution
• City contributes 2 to 1
• Visit TMRS for more information

Optional Deferred Compensation

• 457 Plan and ROTH IRA available through Mission-Square

Other Benefits

Holidays

• 13 paid holidays per calendar year:
• New Year’s Day
• Martin Luther King Jr. Day
• Good Friday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving Day
• Friday after Thanksgiving Day
• Christmas Eve
• Christmas Day
• One additional floating holiday for regular, full-time employees

Vacation

• Earned based on years of service:
• 0-5 years: 14 days
• 6 years: 15 days
• 7 years: 16 days
• 8 years: 17 days
• 9 years: 18 days
• 10-14 years: 19 days
• 15 years or more: 20 days
• Employees working a 24-hour shift, including sleeping time, will have each shift counted as two 12-hour days.

Sick Leave

• 6 days per calendar year.

Educational Reimbursement

• With prior approval of the employee's supervisor and Department Director, the City may reimburse up to 100 % of the cost of tuition, books, lab fees, etc. for work-related courses or degree plans associated with the employee's current responsibilities or workshops/seminars and professional training sessions. This is based on the successful completion of required course(s) with a passing grade of C or better. The maximum reimbursement is $3000 per Fiscal Year. Contact the City's HR/OD Department for benefits summary, rates and additional details...

Employee Assistance Program (EAP)

• Provider: Alliance Work Partners
• 8 free counseling visits per family member, per issue, per year.

Wellness Program

• Free/reduced health screenings, health fairs, and free memberships to the Tennis & Recreation Center.

Fun Benefits

• Annual events like the Employee Holiday Luncheon's, and Public Service Recognition Week.

Do you have a Bachelor’s Degree in Business Administration, Business Management or closely related field or at least Ten (10) years of experience managing an executive team?

• Yes
• No

Do you have experience serving as an executive assistant to senior leadership (such as department heads, assistant department heads, or division heads)?

• Yes
• No

Are you comfortable representing department leadership at meetings, conferences, and public events?

• Yes
• No

Do you have experience serving as a point of contact for personnel-related matters?

• Yes
• No

Do you have experience analyzing internal processes and recommending or implementing policy or procedural changes?

• Yes
• No

Have you prepared or analyzed annual budgets or budget revisions?

• Yes
• No

Are you able to work under a 24-hour recall requirement, if necessary?

• Yes
• No
• Required Question