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Staff Support Assistant

California Institute of Technology
Pasadena, TX
Staff Support Assistant Location Pasadena, CA (Pasadena area) : Staff Support Assistant Caltech Job Category: Fulltime Temporary Exempt Overtime Eligible: Overtime Eligible Benefits Eligible: Benefit Based Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The Caltech Payroll Office seeks a motivated, detail-oriented payroll professional to provide support with administering specialized payroll functions. This position also ensures compliance with Institute policies and government protocols. Working in a fast-paced environment with members of campus operations, divisions and faculty, this position will report to the Senior Payroll Administrator and work closely with Finance, HR, and other campus stakeholders. The Administrative Assistant will process timecards for all bi-weekly employees and make the correct entries in the HR and payroll systems. Essential Job Duties
  • Provides day-to-day administrative and clerical support; answering telephone, assisting visitors, answering email correspondence, responding to general inquiries and questions, maintaining records, entering and maintaining information in databases, opening and distributing mail.
  • Performs data entry into the time management system and validates time entered through established processes, rate changes, new hires, promotions and transfers for various campus departments.
  • Coordinates calendaring, meeting; processes payment requests to ensure compliance with departmental requirements.
  • Maintains record files and databases.
  • Other duties as assigned.
Basic Qualifications
  • Associate degree or equivalent.
  • 2 years administrative experience.
  • High integrity and ethics; high sense of personal responsibility and accountability for achieving outcomes; strong focus on quality and accuracy.
  • Ability to maintain strict confidentiality.
  • Knowledge of the following software: Microsoft Office Suite (e.g., Word, Excel, PowerPoint etc.).
Required Documents
  • Resume.
To be considered for this position please visit our web site and apply on line at the following link: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. jeid-2cb33545b7a49942b6c292c6b0055a58
Posted 2026-01-03

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