Executive Administrator, Comms, Marketing & Investor Relations
- Provide executive support to senior leaders across Communications, Marketing, and Investor Relations, including calendar management, travel coordination, and meeting preparation.
- Coordinate across three different teams with different workflows and priorities, keeping deadlines visible and commitments on track.
- Support the logistics of external-facing activities including press events, investor meetings, speaking engagements, and campaign launches.
- Prepare briefing materials, agendas, presentations, and correspondence on behalf of executive leaders.
- Manage relationships with external partners including media contacts, agencies, event vendors, and investor relations platforms.
- Track creative and communications project timelines, flagging bottlenecks and helping keep production schedules on track.
- Assist with expense reporting, budget coordination, and vendor invoicing across the three teams.
- Serve as a poised and professional point of contact for internal and external stakeholders at all levels.
- Bring energy, adaptability, and a positive presence to a team that moves fast and operates in the public eye.
- Personable and polished, you're equally comfortable in a creative brainstorm and a boardroom.
- Adaptable and even-keeled, with the interpersonal range to work effectively across very different personalities and working styles.
- Familiar with creative environments and the unique way marketing and communications teams think, work, and manage deadlines.
- Professionally resilient, you can navigate competing priorities, shifting timelines, and strong personalities without losing your footing.
- A natural relationship-builder who earns trust quickly and maintains it consistently.
- Highly organized, with the ability to hold multiple work streams together without letting anything slip.
- 3+ years of executive or administrative support experience, ideally within a marketing, communications, media, or investor relations environment.
- Background or experience in a creative field, agency setting, or alongside marketing and communications teams is a strong plus.
- Familiarity with investor relations workflows, financial communications, or public company environments is a plus.
- Proficiency with productivity and scheduling tools (Google Workspace, Microsoft Office, etc.).
- Experience with project management or creative workflow tools (e.g., Asana, Monday.com, or similar) is a plus.
- Exceptional interpersonal and communication skills — written, verbal, and everything in between.
- Demonstrated ability to manage multiple executives and priorities simultaneously with professionalism and grace.
- Discretion and good judgment when handling sensitive communications or confidential information.
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