Executive Assistant to CEO

Executive Assistant to CEO, Organization that Promotes Economic Development, Downtown Houston, Texas

Our client, an organization committed to advancing the vitality of Houston through economic development initiatives is looking for an Executive Assistant to support the CEO. This is an exciting opportunity for someone who is very familiar with greater Houston and the downtown area and has experience working with key internal and external stakeholders as well as a Board of Directors as a liaison. The ideal candidate has at least 5 years of experience supporting a busy c-suite executive and understands the “high touch” required at this level; the detail orientation and organizational acumen.

About the Job:

• Support the CEO/President as a true “right-hand” gatekeeper handling an ever-changing calendar; prioritize and set-up meetings internally and with local business leaders and other executive stakeholders.
• Prioritize emails from inbox and craft emails on the CEO/President’s behalf; review other correspondence and draft responses

· Prepare the C-Suite for internal and external meetings including, when necessary, creating reports and PowerPoint presentations, overseeing the development and distribution of the agenda, minutes, and materials

· Develops professional and timely content for the President & CEO’s social media accounts such as LinkedIn.

· Initiate subsequent follow-up meetings and communication for key stakeholders as directed

· Manage contacts to ensure accurate and up-to-date entries, track VIP relations and correspondence; facilitate those relationships by becoming familiar with various life events (such as birthdays and other major milestones)

• Arrange domestic and international travel with detailed itineraries
• Attend some business meetings; take notes; follow-up on action items
• Manage relationships with key stakeholders, internal and external
• Act as Liaison to the Board of Directors; prior experience working with a non-profit board a PLUS
• Coordinate projects with the executive team keeping track of initiatives and deadlines
• Plan lunches, dinners, events
• Ad hoc projects

Base Salary plus Discretionary Bonus, Comprehensive Health Benefits, Dental, Vision, 401K Match, Onsite Gym Membership, Parking Stipend

About You:

• At least 5 years of experience as an Executive Assistant to a C-Suite executive
• Bachelor’s Degree
• High level of integrity and discretion in handling all confidential information
• Microsoft Office Suite skills - Word, Excel, PowerPoint and Outlook
• Excellent written and verbal communication skills
• Great project management skills, running projects from start to finish
• Administrative experience working with a non-profit Board of Governance or Board of Directors a PLUS
• A working knowledge of greater Houston and downtown a PLUS
• A warm engaging personality that likes to work as a team and is committed to taking as much off the CEO’s plate so he can focus on strategic initiatives