Strategic Sourcing Administrator

: Lubbock

Strategic Sourcing Administrator

37524BR Procurement Services

Position Description

Performs managerial work providing direction and guidance in setting and achieving goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and establishing and monitoring budgets. May plan, assign, and supervise the work of others. Works under limited supervision with latitude for the use of initiative and independent judgment.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Procurement Services department includes Strategic Acquisitions, Contract Management, Payment Strategies, Travel Services, Procurement Card Services, Supplier Services, and Business Intelligence & Support Services. Procurement Services' mission is to provide excellent customer service while adhering to the highest ethical values in the purchase, receipt, and payment of goods and services in support of the University's mission and goals; to maintain resourceful practices that follow the laws of State of Texas and to maintain and expand vendor relations that enable competitive and diversified vendor sources that will provide the best value to the University.

Major/Essential Functions

Prepare highly technical and complex specifications, solicitation documents, contract supporting documents, and value analysis with a focus on and in support of research initiatives. Thoroughly research and analyze solicitation requests and manage the development of the specifications that will be consistent with contract expectations, mitigate risk for the institution, legal and policy requirements, and provide overall best value. Prepare requests for proposals, competitive sealed bids, requests for quotations, and requests for statements of qualifications (collectively, solicitations). Evaluate solicitation responses; review language and submittals in proposed contracts/agreements to ensure compliance with governing regulations and University policies; evaluate best business practices and propose alternate language to mitigate risks and improve outcomes for the University. Negotiate financial/business terms for the best value before the final contract award. Manage pre-bid/pre-proposal, pre-award, and any other solicitation conferences and meetings, serving as the primary contact and repository for all documentation. Coordinate and manage activities of evaluation committees while maintaining ethical standards in compliance with solicitation team rules. Obtain all required disclosures, conflicts of interest, and nepotism documentation as required by TTU and state policies. Prepare and maintain accurate records and documentation on all solicitations, responses, correspondence, and related follow-up correspondence. Assess vendor qualifications, financial status, and service history to determine reliability and viability as a vendor of choice. Conducts a value analysis to support and document decisions. Assists research initiatives in the solicitation and contract process related to research and technology, including TTU contracts and any cooperative contracts. Monitors and evaluates current and potential vendor performance; determines compliance with established contractual obligations, end-user satisfaction, and service support networks/delivery and reputation; prepares reports as appropriate. Develop plans for service improvements and implement corrective actions as required. May determine the inclusion/exclusion of vendor(s) from future contracting status. Notify end-users of actions taken and the rationale for doing so. Serves as a liaison for research and technology vendors. In coordination with campus contacts, develop and maintain working relationships with internal research-focused customers to identify and address needs continually. Routinely consult with end-users to discuss, evaluate, and plan for current and future needs. Works with Procurement leadership to improve communication channels with researchers. Participates and helps facilitate the Research Procurement Council and facilitates and develops teamwork plans as needed. May support the AVP in the Research Security Council and other research-related working groups. Has a strong understanding of the procurement and contract processes and best practices. Monitors other non-research delegated purchases for compliance with contracts as assigned. Review price index publications to obtain information necessary to review and negotiate contract renewals and new contract terms. Process transactions in accordance with University, Federal, and State policies from the requisition, to contract formation, and concluding with contract closeout. Must be trained, knowledgeable, and maintain oversight of research transactions related to research acquisitions including, but not limited to, Uniform Guidance requirements, export controls, customs, EH&S requirements, federal equipment rules, federal cost accounting standards, and State of Texas research requirements. Works with other A&F departments to drive efficiencies while maintaining the appropriate compliance requirements. May support other research, scientific, and technology-specific initiatives.

Required Qualifications

Bachelor's degree in area of expertise or closely related area required. Four years of experience in planning, developing, or implementing programs or research grants. Additional education may substitute for required experience on a year-for-year basis.

Preferred Qualifications

Accounting and Finance experience, Banner, Sciquest (TechBuy), Microsoft Office Suite. Knowledge of State and/or University purchasing procedures, laws, and administrative codes. Bachelor's degree plus six (6) years of purchasing and/or contracting experience. Possess strong skills in the following areas: negotiation, inclusive relationship management, impeccable time management, strategic thinking, and collaboration.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

May be delegated other duties as required.

Does this position work in a research laboratory?

No

Required Attachments

Professional/Personal References, Resume / CV

Optional Attachments

Professional License/Certification, Recommendation/Referral, Writing Sample, Other Documents Supporting Qualifications

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

20.76

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting

Travel Required

Up to 25%

Shift

Day

Schedule Details

Monday-Friday; 8AM-5PM

Grant Funded?

No

Job Group

Mid-level Other Admn

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.