Research Compliance Coordinator

Job Title
Research Compliance Coordinator

Agency
Texas A&M University - Kingsville

Department
Research and Innovation

Proposed Minimum Salary
Commensurate

Job Location
Kingsville, Texas

Job Type
Staff

Job Description

Job Summary:

Under general supervision, the Research Compliance Coordinator supports and coordinates the activities of the institution's research compliance programs to ensure compliance with federal, state, Texas A&M University System and Texas A&M University-Kingsville regulations. This includes providing administrative and regulatory oversight for the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), Export Control regulations, International Collaborations, and Financial Conflict of Interest (FCOI) policies. The Coordinator ensures researchers, staff, and students maintain compliance and promotes a culture of ethical research and integrity.

Essential Duties and Responsibilities

Regulatory Oversight & Review:

• Coordinates the review and processing of research protocols for IRB (human subjects), IACUC (animal research), and IBC (biohazards and recombinant DNA), ensuring compliance with applicable federal regulations (e.g., Common Rule, Animal Welfare Act, NIH Guidelines).

• Evaluates incoming protocols, modifications, and renewals for completeness and appropriate routing.

• Ensures proper handling and disclosure of financial conflicts of interest (FCOI) in research according to PHS, NSF, and institutional policies.

Export Control Compliance:

• Assists with review of research activities for restrictions, technology control plans, international collaborations, and shipments to ensure compliance with U.S. Export Administration Regulations (EAR), International Traffic in Arms Regulations (ITAR), and Office of Foreign Assets Control (OFAC) guidelines.

• Coordinates with principal investigators and institutional offices to ensure appropriate licenses and documentation are in place.

Education & Training:

• Assists in developing and delivering educational materials and training sessions for faculty, staff, and students on human subject protection, animal welfare, biosafety, export controls, and conflict of interest.

• Maintains updated guidance documents and standard operating procedures (SOPs) in compliance with current laws and best practices.

• Monitors training completion and assists with compliance tracking.

Committee Support:

• Provides logistical and administrative support for compliance committees including IRB, IACUC, and IBC, such as scheduling meetings, preparing agendas and review materials, recording minutes, and tracking follow-up actions.

• Facilitates communication between committees and investigators.

Policy Development & Recordkeeping:

• Assists in the interpretation and implementation of federal regulations and institutional policies.

• Helps update, draft, and distribute institutional compliance policies and SOPs.

• Maintains accurate and secure databases, records, and documentation for audits and regulatory inspections.

Audit & Reporting Support:

• Prepares and submits required reports to regulatory agencies and funding sponsors under the direction of the Compliance Officer or Director.

• Supports internal and external audits, site visits, and inspections by maintaining organized documentation and facilitating responses to information requests.

Administrative & General Support:

• Drafts correspondence, communications, and guidance materials.

• Assists in coordination of outreach events, training programs, and special compliance initiatives.

• Maintains a strong customer-service orientation in interactions with research personnel and stakeholders.

This document represents the major duties, responsibilities, and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

Education- Bachelor's degree in a related field such as biology, public health, regulatory affairs, or research administration (or equivalent combination of education and experience).

Experience- Minimum of three years of related experience in research compliance, research administration, or regulatory affairs in an academic or research setting preferred. (Transferable skills will be considered related experience). Experience supporting IRB, IACUC, IBC, international collaborations, or export control programs is strongly preferred.

Knowledge, Skills, Abilities

• Strong working knowledge of federal regulations related to human subject research (e.g., 45 CFR 46), animal care (e.g., 9 CFR, PHS Policy), biosafety, export controls (e.g., EAR/ITAR), and FCOI regulations.

• Familiarity with electronic protocol submission and tracking systems (e.g., IRBNet, Cayuse, or similar platforms).

• Ability to interpret and apply complex regulations and institutional policies with attention to detail.

• Excellent verbal and written communication skills and ability to interact effectively with investigators, committee members, and institutional leaders.

• Proficient with word processing, spreadsheets, database management, and presentation software.

• Demonstrates organizational, time management, and multitasking abilities.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.