Staff Accountant-Accounts Receivable

Company Overview:

At ACE Thermal Systems, we design, engineer, manufacture, and support high-performance environmental control systems (ECS) and components for extreme temperature and operating conditions and reliable everyday use.

As your single source, dedicated supplier for bleed air systems, air conditioning systems, cabin pressure control systems, components, and more, the ACE team acts as a key extension of your team, providing intelligent innovation and proven design methodologies to deliver safe, reliable, air control technologies and systems for aircraft.

Our mission is to be the trusted source of mission critical products and services for Aerospace and Defense customers. We do this by exceeding customer expectations through innovative products and processes. We are committed to fostering a dynamic, collaborative environment that encourages professional growth and innovation.

Position Summary:

The Staff Accountant – Accounts Receivable is responsible for supporting the Company’s accounting and financial operations with a primary emphasis on accounts receivable, and cash management. This role ensures accurate financial records, timely collections, effective dispute resolution, and compliance with internal controls and Company procedures.

Hours: Full-time, 40 hours per week; typical schedule 8:00 a.m. – 5:00 p.m. Overtime on an infrequent basis.

Essential Duties and Responsibilities

Other duties may be assigned.

Accounts Receivable, Credit & Collections

• Generate, post, and distribute customer invoices and statements
• Maintain accurate accounts receivable balances on a weekly and monthly basis
• Perform proactive customer collections, including follow-up phone calls and email communication
• Prepare and distribute weekly AR due lists and detailed AR aging reports
• Investigate, document, and resolve customer billing disputes in coordination with Sales, Operations, Engineering, and Customer Service
• Monitor customer credit limits and notify management of credit risk concerns or recommended credit holds
• Process write-offs and bad debt adjustments with appropriate documentation and management approval
• Maintain customer payment records, remittance advice, and supporting documentation

Cash Management, Banking & Month-End Close

• Prepare and post daily bank deposits in the ERP system
• Perform bank reconciliations as assigned
• Prepare monthly borrowing base calculation schedules and submit by required deadlines
• Support month-end and year-end AR close activities, including reconciliations and variance explanations
• Assist with audit requests related to accounts receivable, cash, and revenue recognition

Sales Tax, Compliance & Documentation

• Maintain customer sales tax exemption certificates and supporting documentation
• Assist with sales tax reporting and reconciliation as required
• Ensure AR processes comply with internal controls, accounting policies, and quality system requirements

Compliance, Safety & Professional Standards

• Follow all Company environmental, health, safety, and quality policies
• Report safety concerns to management and wear required PPE as applicable
• Maintain a clean, organized, and professional work environment
• Read, respond to, and manage email communications continuously
• Perform other job-related duties as assigned

Requirements

Qualifications & Competencies

Required Knowledge, Skills & Abilities

• Strong analytical, problem-solving, and decision-making skills
• High attention to detail and accuracy
• Ability to extract, analyze, and report data from ERP systems
• Strong organizational and time management skills
• Ability to manage confidential financial information with integrity
• Strong interpersonal, customer service, and dispute-resolution skills

Technical Skills

• ERP/MRP Systems: Visual Manufacturing (AR, AP, BOMs, Product Costing, Customer & Vendor Inquiries)
• Microsoft Office:

o Excel – Intermediate to Advanced

o Word – Intermediate

o Outlook – Intermediate to Advanced

o PowerPoint – Working knowledge

Education & Experience

• Minimum: High school diploma or GED
• Preferred: Bachelor’s degree in Accounting or related field

Experience:

• 1–2 years of accounting or accounts receivable experience
• Manufacturing environment experience preferred

Physical Demands & Work Environment

• Primarily sedentary; sitting 75% or more of the time
• Occasional walking, standing, stooping, kneeling, or climbing stairs
• Frequent use of hands and fingers for computer and office equipment
• Occasional lifting up to 25 lbs; rarely up to 50 lbs
• Vision requirements include close vision, distance vision, and ability to focus

Work Environment

• Combination of climate-controlled office and manufacturing/shop environments
• Work performed in close proximity to others
• Subject to random drug and alcohol testing under FAA regulations

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.