Senior HR Operations Manager

Job ID#: 34980

Senior HR Operations Manager needed for Downtown firm
This position will manage all HR operations & processes.

REQUIRED EXPERIENCE
5 – 7+ years of experience in HR operations, preferably in a mid-size/large law firm or a comparable professional services business. Proficiency in HRIS/HCM systems, SQL, and cloud-based HR software is required.

EDUCATION
A bachelor’s degree in a relevant field is preferred but not required. A SPHR or SHRM certification is preferred but not required.

ROLES AND RESPONSIBILITIES

• As key member of Talent/HR department, serve as a steward of Firm culture, promoting positive people engagement practices
• Build, implement, and maintain electronic data interchange feeds to all carriers and review errors, if any
• Oversee Paycom HRIS software and all backend rules, database, workflows, and user experience
• Manage all HR projects as assigned or recommended
• Create and submit all HR invoices for carriers and subscriptions
• Serve as resource to employees with plan questions, including HSA/401k/Health
• Work with Controller to process semi-monthly payrolls through Paycom
• Build and run custom Paycom / HRIS reports
• Maintain employee data in Paycom HRIS
• Increase Firm’s knowledge and utilization of Paycom and explore alternatives if needed, to keep the Firm operating ahead of market/competitors
• Serve as primary benefits POC with brokers and all employees
• Generate and manage General Ledger reporting through Paycom to provide to Controller
• Manage Firm’s staff talent management: draft and review job descriptions, staff offer letters, and placement agreements
• Manage Firm’s staff onboarding workflow, including conducting and scheduling in-person onboarding for all new employees, serving as welcoming presence for new hires
• Manage onboarding lifecycle through Paycom, John Hancock
• Manage benefits orientations for all new hires and provide on-going guidance to employees
• Manage COBRA process, including terminations and age-outs
• Manage and oversee payroll wires to 401(k) and HSA recordkeeper
• Create and set up HSA bank accounts for all new employees
• Monthly audits of HSA, 401k, benefits, etc., for all employees to ensure payroll alignment
• Create, review, modify, and update personnel policies on Firm intranet
• Maintain up to date job descriptions in support of Firm’s talent acquisition needs
• Administer Short-Term Disability and FMLA paperwork
• Maintain and present trend and HR analytics data to COO for Firm management’s review.
• Complete and submit Workers Comp claims through carrier
• Assist accounting with reconciliation
• Manage and process payroll lifecycle to ensure accurate payrolls
• Create employee surveys for HR and OPS
• Compile complex Excel reports with macros and formulae for audits and error review
• General streamlining of HR Processes and data cleanup on Paycom and iManage
• Manage and oversee completion of special projects for all departments

ANNUAL PROCESSES

• Process Affordable Care Act for 1095-C distribution and 1094 to IRS
• Oversee W-2 and W-2C Generation
• Non-Discrimination Testing for 401k
• Cash Balance Plan Funding, including meaningful benefits calculations, with direction from COO
• Equity profit sharing funding
• Process and calculate commissions for all associates and counsel attorneys
• Complete Resource Planning worksheets/Compensation management for all staff working with each department lead
• Write and define HR Strategy for the following year
• Review and recommend budget for HR Department
• Review and recommend budget for potential staff hires
• Review benefit offerings and negotiate benefit rates each year with Firm’s brokers
• Compile benefits census report for brokers for benefits renewal “go to market”
• PCORI Reporting Form 720
• PBGC Filing
• Process Form 5500 for Health Benefits, including Schedule A collecting
• Process Form 5500 for Cash Balance Plan with Firm actuaries
• Process Form 5500 for both 401(k) plans with Firm actuaries
• Work with Firm auditors to complete 2x 401(k) audits each year
• Oversee State Bar Firm Billing
• Oversee EEO1-C Reporting
• Manage Staff Performance Evaluations Module on Lattice
• Census for Dept. of Commerce
• National ALA Comp + Benefits Survey
• State ALA Comp + Benefits Survey
• US Census Reporting
• Annual Profit-Sharing Payroll Calculation

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