Marketing Event Coordinator

About PHP PHP is a national life insurance field marketing organization (“FMO”) founded in 2009 by visionary entrepreneur Patrick Bet-David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base in the middle-class market. PHP provides a part-time or full-time opportunity to individuals in this market wishing to pursue careers as life insurance agents. PHP passionately serves our diverse middle-class consumer clients through a field sales force of nearly 20,000 licensed agents (Q4 2021).

Job Summary We are seeking a goal oriented, self-directed individual who is constantly striving to exceed expectations with an enthusiastic attitude. This position gives the opportunity to support and coordinate small and large meeting and conferences for a fast-paced Financial Services Company. A successful event coordinator ensures event-related tasks are delivered in a professional manner in accordance with organizational goals. If you are creative, energetic, and passionate about event planning please send your contact information and resume.

Primary Responsibilities:

• Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing, and post-event reporting.
• Work on multiple national meetings, both small and large-scale conferences and events simultaneously.
• Work with Supervisor on digital management of contracts, speaker bios, session descriptions, handouts, requests for proposals (RFPs), etc.
• Create and send event marketing communications via email, web, print.
• Send and track correspondence with speakers and sponsors/exhibitors.
• Coordinate creation of event agenda
• Organize and manage event registration platform pre/during/post event.
• Manage project deliverables with all team members to help ensure deadlines are met.
• Prepare banquet event order (BEO) information with event venues.
• Coordinate travel, lodging and expenses for participants traveling to meetings.
• Create and manage budgets and collection of registration, sponsorship income and exhibit fees.
• Work directly with registrants on problems and inquiries, providing excellent customer service.
• Develop and maintain solid relationships with exhibitors/sponsors.
• Coordinate with marketing team on event materials and signage
• Oversee meeting preparation, supplies ordering and packing/shipping of event materials.
• Coordinate with events and recognition teams to source and organize event recognition.
• Staff events (internal and external resources) and manage onsite event registration; includes occasional travel to regional and national meetings requiring flexibility in schedule.
• Data entry and daily administrative function
• Create invoices and receipts as requested, track expenses for event budget reconciliation.
• Create and analyze online evaluations/surveys and prepare post-event reports.
• Other duties related as assigned by the Supervisor/Executive Team

Primary Skills & Requirements:

• Innovative and resourceful; actively seeks opportunities to improve meetings and events.
• Experienced at negotiating and building partnerships with vendors.
• Exceptional client service skills and enjoys working with the public.
• Strong time management skills and ability to manage concurrent tasks efficiently.
• Superior attention to detail; first class organizational skills
• High energy, positive, professional attitude, pride in work product
• Strong computer skills to include Microsoft Office and experience using cloud-based project management tools.
• Basic web design experience and/or knowledge of HTML
• Excellent written and verbal communication skills
• Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed.
• Certified Meeting Planner (CMP) a plus, but not required.
• Minimum completion of a bachelor's degree
• Minimum 3 years event/meeting coordination experience required.

About Integrity

Integrity is one of the nation's leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.

Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you'll love, and we'll love you back. We're proud of the work we do and the culture we've built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind.

Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are — in person, over the phone or online. Integrity's employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.