Real Estate Administrative Assistant

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Job Overview

We're looking for a proactive, detail-oriented Real Estate Administrative Assistant to support our high-performing Dallas real estate team. This role is essential to streamlining operations, managing the team leader's schedule, coordinating marketing and client outreach programs, and driving transactions from contract to close. If you're highly organized, a great communicator, and passionate about real estate, we want to hear from you.

Key Responsibilities

• Manage and maintain the team leader's daily schedule, appointments, and prep materials
• Coordinate listing prep, organize marketing materials, and ensure smooth transitions from pre-listing to on-market
• Oversee contract-to-close process using transaction software in collaboration with clients, agents, and vendors
• Prepare and send monthly outreach (postcards, gifts, emails) to past clients and VIPs
• Organize client appreciation events, birthday programs, and seasonal outreach
• Generate daily call lists for lead follow-up and relationship building
• Provide general administrative and ad hoc support to keep the office and team running smoothly

Qualifications & Skills

• Previous experience in a real estate admin or an operations role preferred
• Proficient with real estate CRM systems and transaction management platforms (e.g., Dotloop, Skyslope, or similar)
• Exceptional organizational and time management skills
• Strong written and verbal communication
• Proactive and solutions-oriented mindset
• Familiarity with the Dallas real estate market a plus
• Event coordination or client gifting experience is a bonus

Why You'll Love This Role:

This isn't just another assistant position—it's an opportunity to be the right hand to a top Dallas Realtor and play a key role in a growing, client-focused business. You'll have your hand in everything from organizing VIP client events to ensuring deals close smoothly, all while working in a fast-paced, supportive environment where your contributions make a real impact. If you're energized by details, love real estate, and thrive behind the scenes, this is the role for you.

Compensation:

$18.50 - $20 hourly

Responsibilities:

• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team

Qualifications:

• Must have high school diploma or GED
• Has knowledge of Microsoft Office and customer relationship management software
• Great written and verbal skills
• Previous experience in the real estate industry

About Company

Consistently ranked among Dallas' top real estate teams, Travelstead Property Group—led by Brandon Travelstead—is known for its integrity, personalized service, and results-driven approach. We specialize in a wide range of real estate services, from representing buyers & sellers, new construction and investor flips, lot acquisitions, and multi-family developments.

Our collaborative team brings together diverse backgrounds in marketing, staging, design, and negotiation to deliver a seamless client experience. With deep market knowledge and a commitment to transparency and excellence, we tailor every interaction to meet our clients' unique goals. At TPG, real estate is more than a transaction—it's a trusted relationship.