Administrative Assistant

Raba Kistner, Inc. Is a Premier Engineering Consulting And Program Management Firm. Our Purpose Is To Build a Better And More Sustainable World For Our Employees, Their Families, Our Clients, And The Communities We Serve. Our Core Values Are

• Community “We care for our communities”
• Integrity “We act with integrity”
• Passion “We infuse passion into everything we do”
• Quality “We believe quality comes from a culture of innovation and continuous improvement”
• Growth “We dedicate ourselves to personal and business growth”

Responsibilities

Raba Kistner is seeking a detailed-oriented, dependable Administrative Assistant to join our team in the Conroe, TX area. The Administrative Assistant provides professional administrative and clerical support to office staff to ensure smooth daily operations. This role involves managing communications, scheduling and calendars, preparing and formatting reports and proposals, maintaining files and office supplies, and assisting with project setup and office events. The position requires strong organization, discretion, attention to detail, and a commitment to quality and safety standards. Other responsibilities include:

• Demonstrate the highest degree of professionalism, initiative and discretion in performing duties.
• Screen and direct incoming calls for office/P&L in a professional and courteous manner.
• Assist with scheduling of activities for office/P&L and maintenance of electronic calendars, schedule appointments, and make travel arrangements as needed.
• Assist in preparation of reports and/or correspondence and support quality control review and formatting of client proposals and deliverables (review for style, grammar, punctuation, spelling, etc.).
• Assist with file maintenance including file set-up, storage, retrieval and destruction.
• Assist and substitute for other administrative staff as needed.
• Assist with coordination of company-sponsored employee functions (i.e., picnic, holiday party).
• Assist with purchasing of office supplies, computers and other office equipment and maintenance as required.
• Maintain a current schedule and location of office staff.
• Assist with proper set up of and management of proposals and projects.
• Understand, adhere and participate in the Raba Kistner Health and Safety and Quality Management System Programs and set a good safety and quality example.
• Perform other duties as assigned.

Qualifications

• High School Diploma or General Education Development (G.E.D.).
• Associates or higher level degree preferred
• Minimum of one year of clerical or administrative experience required
• Possess a valid driver’s license within the applicable jurisdiction and meet company’s auto insurability requirements.

Good oral and written communications skills and working knowledge of database administration. Advanced skill in Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint, etc.). Minimum typing speed 50 wpm. Ability to maintain positive relationships with all clients and to effectively and positively interact with staff at all levels of the organization. Ability to efficiently handle multiple tasks. Ability to operate standard office equipment in a manner to produce quality documents. Ability to produce reports in an accurate, efficient and timely manner meeting quality standards. Must be self-motivated and have ability to work independently. Good time management skills and ability to balance short-term deadlines against long-term goals.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is occasionally required to stand and walk, stoop, kneel, crouch, or crawl, drive vehicle short and/or long distances. Regularly required to sit, use hand to finger, handle, or feel, reach with hands and arms, talk or hear. Occasionally required to lift and/or move up to 25 pounds. Vision requirements for this position are close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Noise level for this position is moderate.

This position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client needs.

EOE/Disabled/Veteran

Drug Free Workplace